Administrative Assistant

Xavier University of Louisiana; New Orleans (LA); On-site; USD 35,000 - 48,000; Full time

Job summary

Xavier University of Louisiana is seeking an Administrative Assistant to support the Director of Premedical Program and Premedical Advisor in managing the Premedical Office and advancing health professions pathways for Xavier students.

Responsibilities include greeting students, processing sign-ins, coordinating visit requests with Admissions, assisting with events, and maintaining calendars and space arrangements for premed activities.

Qualifications

• Strong organizational skills
• Ability to multitask in a university office setting
• Effective communication and customer service

Responsibilities

• Provides administrative support to the Director of Premedical Program and Premedical Advisors to implement activities for current Xavier students and alumni seeking health profession school admissions
• Processes new premed sign-ins and current student updates
• Greets and assists students and visitors
• Coordinates visit requests with the Office of Admissions for prospective students and families
• Assists with events where Premedical Office representation is needed
• Maintains electronic log of traffic and services
• Facilitates on-campus arrangements for professional school representatives visiting the Premed Office
• Secures rooms and furniture for premed activities and MCAT review courses
• Maintains Premed Office staff and student/advising calendars

Job description

Xavier University of Louisiana is accepting applications for the position of Administrative Assistant. This position is responsible for providing support to the Director of Premedical Program and Premedical Advisor in the management of the Premedical Office and the implementation of activities designed to maximize the number of qualified Xavier students who gain admission into health professions schools and related biomedical science programs.

Essential Duties and Responsibilities

• Provides administrative support to the Director of Premedical Program and Premedical Advisors as needed to successfully implement activities designed to assist current Xavier students and alumni with health professional school application processes (e.g. medical, dental, etc. school).
• Processes new premed sign-ins and current student updates.
• Greets and assists students and visitors.
• Coordinates visit requests, in conjunction with the Office of Admissions, for prospective students and their families who wish to learn more about Premedical Office initiatives.
• Assist with events where Premedical Office representation is needed.
• Maintains electronic sign-in log that details the volume of traffic in the Premedical Office and the nature of services provided.
• Facilitates on-campus arrangements for professional school representatives and others who visit the Premed Office virtually or in-person, publicize their visits where applicable, etc.
• Secures rooms/space and furniture set-up through the University's event management and work order systems for various premed-related activities such as group meetings, recruitment visits, and MCAT review courses.
• Maintains Premed Office staff and student/advising event calendars.