Administrative Specialist

Xavier University of Louisiana; New Orleans (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Xavier University of Louisiana is seeking an Administrative Specialist to provide essential office support to the Office of the Provost. This role handles front desk operations, calendar coordination, requisition processing, and meeting space arrangements to ensure smooth daily operations.

The position reports to the Assistant Provost and requires strong organizational skills, discretion with confidential information, and the ability to manage multiple tasks with accuracy in a busy university

Qualifications

• Two years administrative office experience required.
• College degree required.
• Ability to organize duties efficiently with daily, frequent attention to detail.
• Ability to maintain confidentiality in all matters.

Responsibilities

• Front desk management: greet visitors, answer calls, manage calendars and spaces under the Provost Office.
• Support Assistant Provost and manage the office via administrative and fiscal policies/procedures; process requisitions.
• Special Projects: support daily/periodic projects in Academic Affairs.
• Other Duties: perform related duties as requested or required.

Skills

Administrative experience

Attention to detail

Confidentiality

Education

College degree

Job description

Xavier University of Louisiana is accepting applications for the open position of Administrative Specialist. This position performs daily administrative duties to support the Office of the Provost.

Responsibilities include front desk operations, requisition processing, coordination of all calendars and meeting spaces that are under the purview of the Provost.

Also serves as primary support for the Assistant Provost.

AA/EOE Minimum Qualifications College degree.

• Two years administrative office experience required.
• Ability to organize duties efficiently with daily, frequent attention to detail.
• Ability to maintain confidentiality in all matters.

Preferred Qualifications Experience working in a university setting.

Essential Duties and Responsibilities

• Front Desk Management Responsible for greeting all visitors to the Office of the Provost and answering all incoming telephone calls. Manages calendar for all meeting spaces under the purview of the Provost Office. Maintain office supplies. Responsible for office mail pickup and distribution.
• Support Assistant Provost Work closely with Assistant Provost to manage and maintain the office via administrative and fiscal policies/procedures. Support committee work assignments and special projects assigned to the Assistant Provost. Process requisitions.
• Special Projects Serve as support for special projects which occur daily and/or periodically in Academic Affairs.
• Other Duties As Assigned Perform other related duties and responsibilities as requested or required, whether or not specifically mentioned in the job description.