Strategic Executive Assistant to the Provost & CAO

XU01 Xavier University; Kentucky; Presencial; USD 45.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, vision insurance

Retirement savings plans

Generous paid time off

Tuition remission for employees and/or

Descripción de la vacante

Xavier University is seeking an Executive Assistant to provide confidential administrative support to the Provost and Chief Academic Officer (CAO) in the Office of the Provost. The role involves managing complex calendars, coordinating meetings, and supporting communications with university leaders and external partners.

The successful candidate will demonstrate discretion, professionalism, and the ability to handle multiple priorities in a fast-paced university environment, collaborating with

Formación

• Associate’s degree required.
• Three to five years of related administrative experience.
• At least one year of experience providing administrative support to an executive senior leader, or comparable position.

Responsabilidades

• Manage and coordinate the extensive calendar and meeting schedule for the Provost and CAO, ensuring recurring meetings and critical commitments are scheduled and completed in a timely manner.
• Anticipate meeting needs and coordinate with University offices to gather materials and complete advance work.
• Track and follow up on action items resulting from meetings.
• Provide administrative support for the Board of Trustees' Academic Affairs Committee and related working groups.
• Assist with the University's rank and tenure process and provide support to the University Rank & Tenure Committee.
• Prepare memos, correspondence, and other materials for review and signature by the Provost and CAO.
• Coordinate travel arrangements for the Provost and CAO.
• Support the annual Academic Program Check-in process.

Conocimientos

Calendar management

Executive support

Communication

Discretion

Educación

Associate’s degree

Herramientas

Microsoft Office

Workday

Descripción del empleo

Xavier University is seeking an Executive Assistant to provide confidential administrative support to the Provost and Chief Academic Officer (CAO) in the Office of the Provost. The role involves managing complex calendars, coordinating meetings, and supporting communications with university leaders and external partners.

The successful candidate will demonstrate discretion, professionalism, and the ability to handle multiple priorities in a fast-paced university environment, collaborating with