Administrative Specialist — Provost Office Support

Xavier University of Louisiana; New Orleans (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Xavier University of Louisiana is seeking an Administrative Specialist to provide essential office support to the Office of the Provost. This role handles front desk operations, calendar coordination, requisition processing, and meeting space arrangements to ensure smooth daily operations.

The position reports to the Assistant Provost and requires strong organizational skills, discretion with confidential information, and the ability to manage multiple tasks with accuracy in a busy university

Qualifications

• Two years administrative office experience required.
• College degree required.
• Ability to organize duties efficiently with daily, frequent attention to detail.
• Ability to maintain confidentiality in all matters.

Responsibilities

• Front desk management: greet visitors, answer calls, manage calendars and spaces under the Provost Office.
• Support Assistant Provost and manage the office via administrative and fiscal policies/procedures; process requisitions.
• Special Projects: support daily/periodic projects in Academic Affairs.
• Other Duties: perform related duties as requested or required.

Skills

Administrative experience

Attention to detail

Confidentiality

Education

College degree

Job description

Xavier University of Louisiana is seeking an Administrative Specialist to provide essential office support to the Office of the Provost. This role handles front desk operations, calendar coordination, requisition processing, and meeting space arrangements to ensure smooth daily operations.

The position reports to the Assistant Provost and requires strong organizational skills, discretion with confidential information, and the ability to manage multiple tasks with accuracy in a busy university