College Operations Coordinator, College of Arts and Sciences

Xavier; Cincinnati (OH); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental & vision coverage

Tuition remission

Paid time off

Retirement savings plan

Job summary

Xavier University’s College of Arts and Sciences seeks a College Operations Coordinator to provide administrative budgetary, clerical, and event support in Cincinnati. The role requires adaptability, strong communication, and meticulous attention to detail.

Responsibilities include budget monitoring, procurement, basic HR support, reporting, website updates, and course scheduling assistance. Candidates should have a high school diploma (Bachelor’s preferred) with 3+ years admin experience.

Qualifications

• High School Diploma or equivalent; Bachelor's degree preferred.
• Minimum three years of administrative experience.
• Proficient in Microsoft Office, especially Excel.
• Excellent customer service skills and attention to detail.
• Ability to work independently and in teams; strong prioritization.

Responsibilities

• Monitor and manage budgets for College departments.
• Serve as primary buyer for Xavier’s e-Procurement system.
• Prepare forms for financial transactions in support of all areas.
• Provide day-to-day operational support to academic departments.
• Assist with hiring needs, reporting, website updates, and inquiries.
• Assist in building, editing, and updating course schedules.

Skills

Excel

Customer service

Detail-oriented

Communication

Education

High School Diploma

Bachelor’s degree preferred

Tools

Workday Finance

Banner Student

Job description

College Operations Coordinator, College of Arts and SciencesXavier University’s College of Arts and Sciences is seeking a College Operations Coordinator to provide administrative budgetary, clerical, and event support. The ideal candidate will be an adaptable problem-solver with excellent communication skills and impeccable attention to detail. The ability to multitask and work with diverse populations is essential to the position. **JOB RESPONSIBILITIES:*** Monitor and manage budgets for the departments within the College of Arts and Sciences.* Serve as the primary buyer for Xavier’s e-Procurement system purchases for several academic departments.* Prepare forms necessary for completing miscellaneous financial transactions in support of all areas.* Provide day-to-day operational support to academic departments to include assistance with hiring needs, reporting, website updates, and responding to student and faculty inquiries.* Assist in the building, editing, and updating of course schedules. **JOB REQUIREMENTS:*** High School Diploma or equivalent. Bachelor’s Degree preferred* Minimum three years of administrative experience* A demonstrated skill within Microsoft Office programs, including high proficiency with Excel* Excellent customer service skills* Ability to master and organize details* Ability to work both independently and collaboratively* Effectively prioritizes tasks to manage multiple projects **PREFERRED QUALIFICATIONS AND EXPERIENCE:*** Experience with Workday Finance and Banner Student* Experience in academic organizations To ensure consideration, qualified/interested applicants must submit a cover letter and resume on Xavier University's website. Applications will be reviewed immediate and will be accepted until the position closes at the University’s discretion. Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging. Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.Benefits - applies only to full-time positions:Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class:* Comprehensive insurance plans including medical, dental, vision and prescription coverage.* Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.* Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.* Generous paid time off work options including vacation, sick leave and holidays.* Tuition remission for employees and their eligible dependents.Thank you for your interest in joining our university community. At Xavier University, we are more than an academic institution — we are a mission-driven community grounded in the Ignatian tradition. Our values of reflection, service, and the pursuit of justice inspire everything we do, from our teaching and research to the way we treat one another. We believe in the power of collaboration, and we cultivate an environment where every voice is valued and diverse perspectives enrich our shared work. Our faculty, staff, and students form a vibrant, inclusive community united by a commitment to excellence, compassion, and a greater good. Whether you're applying for your first role in higher education or bringing years of experience, we invite you to explore how your journey might align with ours. Come be a part of something meaningful.