Academic Operations & Scheduling Coordinator

XU01 Xavier University; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Xavier University is seeking an experienced administrative professional to support the College of Arts and Sciences. You will manage budgets, oversee purchasing through the e-Procurement system, and prepare financial docs.

This role provides day-to-day support to academic departments, including hiring assistance, reporting, website updates, and responding to student inquiries; you will also help build and update course schedules.

Qualifications

• High School Diploma or equivalent is required.
• Bachelor's Degree preferred.
• Minimum three years of administrative experience.
• Strong proficiency with Microsoft Excel.
• Excellent customer service skills.
• Strong attention to detail.
• Ability to work independently and collaboratively.
• Strong prioritization and multi-project management.

Responsibilities

• Monitor and manage budgets for the departments within the College of Arts and Sciences.
• Serve as the primary buyer for Xavier's e-Procurement system purchases for several academic departments.
• Prepare forms necessary for completing miscellaneous financial transactions in support of all areas.
• Provide day-to-day operational support to academic departments (including hiring assistance, reporting, website updates, and responding to student and faculty inquiries).
• Assist in building, editing, and updating of course schedules.

Skills

Administrative experience

Excel proficiency

Customer service

Detail-oriented

Independent work

Collaborative

Task prioritization

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Workday Finance

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Job description

Xavier University is seeking an experienced administrative professional to support the College of Arts and Sciences. You will manage budgets, oversee purchasing through the e-Procurement system, and prepare financial docs.

This role provides day-to-day support to academic departments, including hiring assistance, reporting, website updates, and responding to student inquiries; you will also help build and update course schedules.