Administrative Assistant II

UM27 Coppin State University (CSU); United States; On-site; USD 33,000 - 36,000; Part time

Job summary

Coppin State University is seeking an Administrative Assistant II to provide comprehensive support to the Title IX Coordinator in the Office of Title IX Compliance. The role handles confidential matters involving sexual harassment, assault, dating/domestic violence, and other sex discrimination.

Responsibilities include budget administration, recordkeeping, event support, document editing, travel arrangements, and coordinating programs.

Qualifications

• Education: High School Diploma or GED; Bachelor's degree
• Experience: 6 years providing administrative support
• Other: may require skills assessment and software proficiency

Responsibilities

• Assists in preparing and administering department budget by creating requisitions, tracking purchase orders, and ensuring payment is made.
• Keeping comprehensive records by tracking expenses, reconciling spending, updating accounts, and running periodic reports.
• Support Title IX prevention education programming and wellness initiatives.
• Edits, formats, and revises documents and materials created by others.
• Proofreads for grammatical, typographical and basic content errors.
• Converts rough copy to final reports, presentations, and documents.

Skills

Office management

Microsoft Office

Communication skills

Attention to detail

Organization & planning

Confidentiality

Education

High School Diploma or GED

Bachelor's degree

Tools

Maxient database

Job description

Job Posting: JR102172 Administrative Assistant II (Open) Department: Office of the President , JM Position Type: Non-Regular Fixed Term (Fixed Term) Open Date: 10-05-2026 Close Date: 10-26-2026 $24.32 hourly

Job Description

Under general supervision, the Administrative Assistant II will provide administrative support to the Title IX Coordinator in the Office of Title IX Compliance. The incumbent performs a combination of tasks which require knowledge, skills, and previous administrative experience. A high degree of sensitivity, discretion, and care is required as the Administrative Assistant works with confidential matters involving sexual harassment, sexual assault, dating/domestic violence, and other sex discrimination.

Responsibilities

• Assists in preparing and administering department budget by creating requisitions, tracking purchase orders, and ensuring payment is made.
• Keeping comprehensive records by tracking expenses, reconciling spending, updating accounts, and running periodic reports.
• Support Title IX prevention education programming and wellness initiatives.
• Edits, formats, and revises a variety of documents and materials created by others.
• Proofreads for grammatical, typographical and basic content errors.
• Converts rough copy and drafts to final version quality reports, presentations, and documents.
• Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
• Drafts and sends routine correspondence and replies to inquiries which do not require technical program knowledge.
• Develops, implements, and maintains paper and electronic filing systems, including Maxient database system, which meet office needs and satisfy requirements for retention and information security.
• Enters, updates, and retrieves information as needed.
• Creates reports as needed.
• Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
• Receives and screens telephone calls and visitors.
• Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
• Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
• Assists with all programs and events, including booking rooms, submitting room set-up requests, preparing all materials for the program, corresponding with speakers, ordering catering and parking reservations as needed, setting up the programs, attending programs, and cleaning up the events, among other duties.
• Anticipates supervisor's course of action when absent and facilitates problem resolution.
• Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the supervisor.
• May provide guidance and instruction to other office support staff, including student workers and interns.
• Other related duties as assigned.

Minimum Qualifications

• Education: High School Diploma or GED; Bachelor's degree
• Experience: 6 years experience providing administrative support.
• Other: Applicants may be required to complete the institutional required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency

Knowledge, Skills, and Abilities

• Knowledge of office management systems and procedures.
• Proficient in Microsoft Office.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills and ability to execute multiple and continuing assignments with general instructions.
• Requires a high degree of discretion and confidentiality.

Benefits Summary

Contractual employees are eligible for limited benefits. Please see the link below to view the benefits that Coppin State University has to offer. https://www.coppin.edu/benefits

E-VERIFY Statement

This agency participates in the E-Verify system for verification of citizenship and employment authorization. Coppin State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, genetic information, marital status, pregnancy, age, disability status or veteran status. View the EEOC Know Your Rights poster for more information regarding your rights under the law. If you experience difficulties utilizing the online application system or you require reasonable accommodations during any part of the pre-employment process, please contact Human Resources at [e-mail]. Please note that only inquiries regarding a request for reasonable accommodation or system issues will be responded to when contacting this e-mail account. Reasonable accommodation will be considered on a case-by-case basis.

Additional Job Information

Coppin State University is a fully accredited institution and a member of the University System of Maryland. Founded in 1900, Coppin, a Historically Black Institution in a dynamic urban setting, serves a multi-generational student population and provides education opportunities while promoting lifelong learning. The university fosters leadership, social responsibility, civic and community engagement, cultural diversity and inclusion, and economic development. Coppin offers 36 Bachelor's, 13 Master's degree programs and 1 Doctoral degree program.