Administrative Assistant II

Coppin State University; Baltimore (MD); On-site; USD 28,000 - 39,000; Part time

Job summary

Coppin State University, Baltimore, MD, seeks an Administrative Assistant II to provide confidential administrative support to the Title IX Coordinator in the Office of Title IX Compliance. The role demands discretion with sensitive matters and experience in handling confidential information.

Responsibilities include budgeting support, document editing, data entry in Maxient, travel arrangements, event coordination, and general office duties.

Qualifications

• Knowledge of office management systems and procedures.
• Proficient in Microsoft Office.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills with the ability to execute multiple tasks.

Responsibilities

• Assists in preparing and administering department budget by creating requisitions, tracking purchase orders, and ensuring payment is made.
• Keeping comprehensive records by tracking expenses, reconciling spending, updating accounts, and running periodic reports.
• Supports Title IX prevention education programming and wellness initiatives.
• Edits, formats, and revises documents and materials; proofs for grammar and content errors.

Skills

Office management

Excellent communication

Attention to detail

Organizational skills

Discretion & confidentiality

Education

High School Diploma or GED

Bachelor's degree

Tools

Microsoft Office

Job description

Job Posting:

JR102172 Administrative Assistant II (Open)

Department:

Office of the President, JM

Position Type:

Non-Regular Fixed Term (Fixed Term)

Open Date:

10-05-2026

Close Date:

10-26-2026

$24.32 hourly

Job Description:

Under general supervision, the Administrative Assistant II willprovide administrative support to the Title IX Coordinator in theOffice of Title IX Compliance. The incumbent performs a combinationof tasks which require knowledge, skills, and previousadministrative experience. A high degree of sensitivity,discretion, and care is required as the Administrative Assistantworks with confidential matters involving sexual harassment, sexualassault, dating/domestic violence, and other sexdiscrimination.

Responsibilities:

• Assists in preparing and administering department budget bycreating requisitions, tracking purchase orders, and ensuingpayment is made. Keeping comprehensive records by trackingexpenses, reconciling spending, updating accounts, and runningperiodic reports.
• Support Title IX prevention education programming and wellnessinitiatives.
• Edits, formats, and revises a variety of documents andmaterials created by others. Proofreads for grammatical,typographical and basic content errors.
• Converts rough copy and drafts to final version qualityreports, presentations, and documents. Includes incorporating editsfrom multiple reviewers, adding graphics and effects topresentations, and applying campus style guidelines.
• Drafts and sends routine correspondence and replies toinquiries which do not require technical program knowledge.
• Develops, implements, and maintains paper and electronic filingsystems, including Maxient database system, which meet office needsand satisfy requirements for retention and information security.Enters, updates, and retrieves information as needed. Createsreports as needed.
• Researches, analyzes, and summarizes information and sourcematerials for reports independently and communicates findingsorally and in writing.
• Receives and screens telephone calls and visitors.Independently handles procedural and substantive matters andinquiries which do not require technical knowledge or referscallers to others as appropriate.
• Makes all necessary arrangements for travel and independentlyperforms required administrative follow-up and recordkeeping.
• Assists with all programs and events, including booking rooms,submitting room set-up requests, preparing all materials for theprogram, corresponding with speakers, ordering catering and parkingreservations as needed, setting up the programs, attendingprograms, and cleaning up the events, among other duties.
• Anticipates supervisor's course of action when absent andfacilitates problem resolution. Interprets administrative decisionsand policies to other staff and transmits directions andinstructions based on authority delegated by the supervisor.
• May provide guidance and instruction to other office supportstaff, including student workers and interns.
• Other related duties as assigned.

Minimum Qualifications:

EDUCATION

• High School Diploma or GED; Bachelor's degree

EXPERIENCE

• 6 years experience providing administrative support.

OTHER: Applicants may be required to complete the institutionalrequired skills assessment to be considered. Some positions requirespecific skills such as word processing, spreadsheet, presentation,database, email or calendaring software, and Internetproficiency

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of office management systems and procedures.Proficient in Microsoft Office.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills and ability toexecute multiple and continuing assignments with generalinstructions.
• Requires a high degree of discretion and confidentiality.

Additional Job Information:

BENEFITS SUMMARY

Contractual employees are eligible for limited benefit s. Pleasesee the link below to view the benefit s that Coppin StateUniversity has to offer.

https://www.coppin.edu/ benefit s

E-VERIFY STATEMENT

This agency participates in the E-Verify system for verification ofcitizenship and employment authorization.

Coppin State University is an Equal Opportunity/Affirmative Actionemployer. All qualified applicants will receive consideration foremployment without regard to race, creed, color, ethnicity,national origin, ancestry, religion, gender, sexual orientation,gender identity, genetic information, marital status, pregnancy,age, disability status or veteran status. View the EEOC Know Your Rights poster for moreinformation regarding your rights under the law.

If you experience difficulties utilizing the online applicationsystem or you require reasonable accommodations during any part ofthe pre-employment process, please contact Human Resources [e-mail]. Please note that only inquiries regarding arequest for reasonable accommodation or system issues will beresponded to when contacting this e-mail account. Reasonableaccommodation will be considered on a case-by-case basis.