Administrative Assistant II

Inframark; Katy, Northern (TX, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Inframark is seeking an Administrative Assistant II to provide intermediate support, manage department processes, and coordinate communications and schedules in a fast-paced office environment.

You will prepare correspondence, maintain records, coordinate meetings, and assist with project documentation, reporting, and purchasing requests, contributing to smooth daily operations and stakeholder satisfaction.

Qualifications

• High school diploma required; Associate’s degree preferred.
• 2–4 years of administrative support experience.
• Strong proficiency with Microsoft Office and administrative systems.
• Excellent time management and multitasking skills.

Responsibilities

• Prepare correspondence, reports, and presentations.
• Coordinate scheduling of meetings, conference calls, and events.
• Maintain department records and databases.
• Serve as point of contact for internal staff and external stakeholders.
• Support department projects through documentation and tracking.
• Assist with expense reporting and purchasing requests.

Skills

Time management

Multitasking

Admin support 2-4y

Microsoft Office

Education

High school diploma

Associate’s degree preferred

Tools

Microsoft Office

Administrative systems

Job description

Summary of Functions

The Administrative Assistant II provides intermediate administrative support with increased responsibility for handling department processes, communications, and coordination. This role requires demonstrated administrative skills and the ability to manage multiple priorities.

Essential Duties and Responsibilities

• Prepare correspondence, reports, and presentations.
• Coordinate scheduling of meetings, conference calls, and events.
• Maintain department records and databases.
• Serve as point of contact for internal staff and external stakeholders.
• Support department projects through documentation and tracking.
• Assist with expense reporting and purchasing requests.

Organizational Relationships

• Reports to Department Supervisor or Manager.
• Works with department staff, vendors, and clients as needed.

Qualifications

• High school diploma required; Associate’s degree preferred.
• 2–4 years of administrative support experience.
• Strong proficiency with Microsoft Office and administrative systems.
• Excellent time management and multitasking skills.

Physical Demands

• Extended computer and phone use.
• Occasional lifting up to 25 lbs.

Work Environment

• Office-based environment with varied administrative tasks.

Travel

• Minimal travel, occasional offsite meetings.