Administrative Assistant II

Talentify; New Whiteland (IN); On-site; USD 38,000 - 46,000; Full time

Job summary

Talentify is seeking an organized Administrative Assistant to support management with clerical duties, file maintenance, scheduling, and travel arrangements. You will handle confidential records, prepare reports, and serve as a central point of contact for associates in a fast-paced environment.

The role requires at least two years of related experience and a high school diploma or equivalent; opportunity for growth and equal opportunity employer statement in the posting.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent, preferred.

Responsibilities

• Screen telephone calls and visitors and redirect as needed.
• Provide information to callers with knowledge of manager's area and company policies.
• Prepare and proof reports or proposals for customers or outside agencies; take and distribute minutes.
• Maintain departmental records and prepare reports.
• Schedule meetings and travel arrangements.
• Open, review, and respond to mail; forward items as appropriate.
• Follow up on assignments delegated to managers and track status.
• Maintain confidential filing system.
• Process weekly payroll records.

Skills

Administrative support

Communication

Record keeping

Education

High School Diploma or equivalent

Job description

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.