Administrative Assistant II - OH

DUF6-MCS LLC; Kentucky; On-site; USD 32,000 - 42,000; Full time

Job summary

DUF6-MCS LLC is seeking an Administrative Assistant to provide close supervision support to management and the department. The role involves coordinating office services, handling administrative details, and preparing letters, presentations, and reports.

The position requires 2+ years of related experience and a High School diploma or equivalent, with eligibility to obtain a Homeland Security credential. The role emphasizes organization, accuracy, and teamwork across administrative staff.

Qualifications

• High School diploma or equivalent.
• 2+ years of related experience, or an equivalent combination of education and experience.
• Ability to obtain and maintain a Homeland Security Presidential Directive 12 (HSPD-12) credential.

Responsibilities

• Provide administrative support to management and department.
• Create letters, presentations, reports, plans, procedures, policies, spreadsheets and other documents.
• Review, scan and upload files into the electronic records system.
• Enter Purchase Requisitions into the procurement system for supplies and services.
• Maintain meeting schedules and arrange travel reservations.
• Take dictation or minutes and transcribe notes for letters and reports.
• Coordinate workload with other Administrative Assistants as required.

Skills

Secretarial skills

Clerical tasks

Office software

Scheduling

Education

High School diploma or equivalent

Tools

Electronic records system

Procurement system

Job description

Under close supervision responsible for administrative support to one or more management and the department. Typical job responsibilities include assisting and supporting management in ensuring that the department operates in a manner that meets the operational needs by coordinating office services and handling administrative and office details. The specific work assignment may include duties or activities that assist and support management in one or more of the following functional areas, in addition to other duties as assigned:

Functional

• Performs intermediate secretarial, clerical, and administrative duties
• Creates letters, presentations, reports, plans, procedures, policies, spreadsheets and other project-related documents
• Reviews, scans and uploads files, documents, policies and procedures into the electronic records system
• Enters Purchase Requisitions into the procurement system for supplies and services
• Maintains meeting schedules and makes appointments and travel reservations/arrangements
• Takes dictation or minutes and transcribes notes for letters, memos, or reports
• May interface with all other Administrative Assistants to coordinate workload as required
• May also perform some of the duties and functions of another bargaining unit Administrative Assistant on a temporary basis while that Administrative Assistant is out on leave as required
• May also perform some of the non-proprietary duties and functions of a non-bargaining unit Administrative Assistant on a temporary basis while that Administrative Assistant is out on leave as required

Job Requirements

Minimum Requirements (Must meet DOE O 426.2 minimum requirements )

• High School diploma or equivalent
• 2+ years of related experience, or an equivalent combination of education and experience is required
• Ability to obtain and maintain a Homeland Security Presidential Directive 12 (HSPD-12) credential

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.