Administrative Assistant II - OH

DUF6-MCS LLC; Piketon (OH); On-site; USD 32,000 - 45,000; Full time

Job summary

DUF6-MCS LLC in Piketon, Ohio seeks an administrative support professional under close supervision to assist management and keep the department operating to meet needs. Responsibilities include coordinating office services, preparing letters, presentations, reports, and other project documents, and handling records and procurement entries.

The role requires 2+ years of related experience, a high school diploma or equivalent, and the ability to obtain a Homeland Security credential.

Qualifications

• High School diploma or equivalent.
• 2+ years of related experience.
• Ability to obtain and maintain a Homeland Security Presidential Directive 12 (HSPD-12) credential.

Responsibilities

• Performs intermediate secretarial, clerical, and administrative duties.
• Creates letters, presentations, reports, plans, procedures, policies, spreadsheets and other project-related documents.
• Reviews, scans and uploads files, documents, policies and procedures into the electronic records system.
• Enters Purchase Requisitions into the procurement system for supplies and services.
• Maintains meeting schedules and makes appointments and travel reservations/arrangements.
• Takes dictation or minutes and transcribes notes for letters, memos, or reports.
• May interface with all other Administrative Assistants to coordinate workload as required.
• May also perform some of the duties and functions of another bargaining unit Administrative Assistant on a temporary basis while that Administrative Assistant is out on leave as required.
• May also perform some of the non-proprietary duties and functions of a non-bargaining unit Administrative Assistant on a temporary basis while that Administrative Assistant is out on leave as required.

Skills

Secretarial duties

Clerical work

Administrative support

Meeting scheduling

Travel arrangements

Minute taking

Job description

Under close supervision responsible for administrative support to one or more management and the department. Typical job responsibilities include assisting and supporting management in ensuring that the department operates in a manner that meets the operational needs by coordinating office services and handling administrative and office details. The specific work assignment may include duties or activities that assist and support management in one or more of the following functional areas, in addition to other duties as assigned:

Functional

• Performs intermediate secretarial, clerical, and administrative duties
• Creates letters, presentations, reports, plans, procedures, policies, spreadsheets and other project-related documents
• Reviews, scans and uploads files, documents, policies and procedures into the electronic records system
• Enters Purchase Requisitions into the procurement system for supplies and services
• Maintains meeting schedules and makes appointments and travel reservations/arrangements
• Takes dictation or minutes and transcribes notes for letters, memos, or reports
• May interface with all other Administrative Assistants to coordinate workload as required
• May also perform some of the duties and functions of another bargaining unit Administrative Assistant on a temporary basis while that Administrative Assistant is out on leave as required
• May also perform some of the non-proprietary duties and functions of a non-bargaining unit Administrative Assistant on a temporary basis while that Administrative Assistant is out on leave as required

Job Requirements

Minimum Requirements (Must meet DOE O 426.2 minimum requirements )

• High School diploma or equivalent
• 2+ years of related experience, or an equivalent combination of education and experience is required
• Ability to obtain and maintain a Homeland Security Presidential Directive 12 (HSPD-12) credential

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.