Administrative Assistant II

Msconsultants; Columbus (OH); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Career advancement opportunities

Comprehensive benefits package

Flexible work schedules

Job summary

ms consultants, inc. in Columbus, Ohio is looking for an Administrative Assistant II to support business units with administrative tasks. This role includes drafting documents, managing filing systems, and supporting internal communications.

Candidates should have experience in administrative roles and proficiency in Microsoft Office. Benefits include career advancement opportunities, a robust health package, and flexible work options.

Qualifications

• Demonstrated experience in administrative or office support roles.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with invoicing, billing support, or project coordination preferred.

Responsibilities

• Provide day‑to‑day administrative support to executives and Business Unit staff.
• Draft and organize business documents in accordance with company standards.
• Manage document control and filing systems for accuracy and accessibility.
• Coordinate meetings and logistics for internal teams and senior leadership.

Skills

Microsoft Office Suite proficiency

Organizational skills

Communication skills

Detail-oriented

Education

Bachelor’s degree (preferred)

Job description

Administrative Assistant II – ms consultants, inc. – Columbus, Ohio

ms consultants, inc. is actively seeking an Administrative Assistant II to support our Business Units in our Columbus office. This dynamic, multi‑faced position will provide administrative support and be responsible for leveraging organizational skills, document management expertise, and office experience to support essential activities.

Responsibilities

• Provide day‑to‑day administrative support to executives and Business Unit staff
• Draft, edit, format, and organize a variety of business documents—including reports, presentations, contracts, agendas, and correspondence—in accordance with company standards
• Manage document control, filing systems, and electronic databases to ensure accuracy, consistency, and accessibility
• Prioritize tasks and track deliverables to ensure deadlines are met in a fast‑paced environment
• Coordinate meetings, agendas, travel arrangements, and logistics for internal teams and senior leadership
• Serve as a liaison between internal teams, clients, and external partners to support clear and professional communication
• Support billing and project administrative functions, including WBS setup, invoice preparation, and client support as needed
• Assist with permitting‑related tasks such as agency coordination, documentation, scheduling, and reporting, as required
• Prepare expense reports, credit card reconciliations, and vendor payment documentation
• Support reception coverage, phone handling, and general office administrative functions when needed
• Maintain confidentiality of sensitive company and project information

Educational Qualifications

• Bachelor’s degree preferred, but not required

Knowledge and Skills

• Demonstrated experience in administrative or office support roles
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with invoicing, billing support, or project coordination preferred
• Familiarity with permitting processes or A/E/C industry experience a plus
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to manage multiple priorities
• Strong attention to detail and problem‑solving ability
• High level of professionalism, initiative, and adaptability in a fast‑paced environment

Benefits

• Career path with advancement opportunities at any level and coverage for licensure, certifications, and further education costs
• Robust benefits package: health coverage options, life insurance, disability, long‑term care, and more
• Comprehensive 401(k) plan with company matching contributions
• Work‑life balance: paid time off, flexible work schedules, hybrid option, and full‑time remote work for select positions

ms consultants, inc. is an Equal Opportunity/Affirmative Action employer. ms fully supports and maintains compliance with all state, federal, and local regulations. ms does not discriminate against applicants or employees on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, or genetic information.