Administrative Assistant

Strategic Staffing Solutions; Columbus (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Strategic Staffing Solutions seeks an Administrative Assistant to provide essential operational and administrative support for Community Engagement activities in Columbus, OH. You will coordinate grants workflows, respond to stakeholder inquiries, and maintain documentation and records onsite.

The role involves data cleanup, reporting, and ensuring timely approvals and payments while delivering professional customer service and confidentiality.

Qualifications

• High school diploma or equivalent is required.
• Associate's or Bachelor's degree in related field preferred.
• Minimum 3 years of admin support, customer service, data entry, grants administration, nonprofit, or related experience.
• Proficiency with Microsoft Excel, Outlook, Word, Teams, and other Office apps.
• Ability to learn grants management, CRM, and payment systems.

Responsibilities

• Coordinate foundation grant and corporate contribution workflows through established processes.
• Utilize grants management, CRM, and payment systems for daily operations.
• Monitor grant applications, sponsorship requests, and intake inquiries.
• Track submission status and prepare workflow reports.
• Ensure accurate grant and contribution payment processing and compliance.
• Prepare routine communications and decline letters as needed.
• Maintain accurate records for grants, nonprofits, and related activities.
• Export and distribute standard reports and status updates.
• Provide administrative support for meetings and special projects.
• Interact professionally with internal and external stakeholders.

Skills

Microsoft Excel

Attention to detail

Time management

Written communication

Verbal communication

Organizational skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree (preferred)

Tools

Grants management systems

CRM platforms

Payment processing systems

Job description

STRATEGICSTAFFINGSOLUTIONS HAS AN OPENING!

This is a Contract Opportunity with our company that MUST be worked on an W2 only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below.

Beware of scams. S3 never asks for money during its onboarding process.

Job Title: Administrative Assistant

Location: Columbus OH 43215

Contract Length: 12+ Months

On Site Work

Job ref# 247325

The Community Engagement Administrative Assistant provides operational and administrative support for Community Engagement activities by coordinating grants and corporate contribution workflows, responding to stakeholder inquiries, maintaining accurate records, supporting reporting, performing data cleanup, and assisting with documentation and administrative functions.

Responsibilities

• Coordinate foundation grant and corporate contribution workflows through established review, approval, and payment processes.
• Utilize grants management, CRM, and payment processing systems.
• Monitor grant applications, sponsorship requests, and inquiry intake.
• Track submission status and prepare workflow reports.
• Facilitate grant and contribution payment processing while ensuring accuracy and compliance.
• Prepare and distribute routine decline letters and standard communications.
• Maintain accurate records for grants, nonprofit organizations, contacts, and related activities.
• Track workflow to support timely review, approvals, and payments.
• Respond to routine system and process questions from internal stakeholders.
• Provide support to applicants and grantees regarding submissions, payment status, and technical issues.
• Escalate complex or policy-related inquiries to the appropriate team member.
• Deliver professional customer service while maintaining confidentiality.
• Assist with data cleanup and database maintenance.
• Review and update organization, contact, grant, and contribution records.
• Identify duplicate, incomplete, or inconsistent data for follow-up.
• Export, prepare, and distribute standard reports.
• Compile grant, contribution, and request status reports using established templates.
• Support recurring reporting activities.
• Maintain organized files, records, templates, and reference materials.
• Provide administrative support for meetings, communications, and special projects.
• Interact professionally with internal and external stakeholders.

Required Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Nonprofit Management, Communications, Public Affairs, or a related field preferred.
• Minimum 3 years of experience in administrative support, customer service, data entry, grants administration, nonprofit, corporate philanthropy, or related experience.
• Proficiency with Microsoft Excel, Outlook, Word, Teams, and other Microsoft Office applications.
• Ability to learn and use grants management systems, CRM platforms, payment processing systems, and other internal applications.
• Strong attention to detail.
• Experience maintaining accurate records and following established procedures.
• Ability to meet deadlines.
• Strong written and verbal communication skills.
• Ability to communicate professionally with internal business partners and external nonprofit stakeholders.
• Strong organizational skills.
• Ability to manage multiple recurring tasks with limited supervision.