Administrative Assistant

EMH&T; Columbus (OH); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid vacation

401(k) with match

Wellness reimbursement

Job summary

EMH&T is seeking an Administrative Assistant to join our Public Works team in Columbus, OH. You will report to the Director of Public Works and support PW, Industrial & Logistics, and Urban Design teams with a broad range of administrative tasks.

The ideal candidate has extensive administrative experience, strong organization, and meticulous attention to detail. Proficiency with Microsoft Office and Deltek Vantagepoint is required, with occasional local travel and reception desk support.

Qualifications

• Seven years of administrative experience in a business environment, including direct support to senior leaders.

Responsibilities

• Timely preparation of proposals, correspondence, transmittals, and electronic document submittals.
• Set up new projects in Deltek Vantagepoint and maintain invoices and documentation.
• Schedule meetings via Outlook, arrange conference rooms, record meeting minutes, and participate in trainings.
• Review and process employee expense reports and support client invoicing for accuracy.
• Maintain electronic filing systems.
• Coordinate mail, courier, and UPS shipments, including hand-delivery of plans or sensitive materials.
• Track professional development and memberships.
• Support division-wide team-building and philanthropic activities.
• Occasional local travel to deliver plans.
• Provide support for the reception desk.
• Other duties as assigned.

Skills

Administrative experience

Microsoft Office

Communication

Time management

Attention to detail

Professionalism

Tools

Deltek Vantagepoint

PDF editor

Outlook

Excel

Job description

ADMINISTRATIVE ASSISTANT - PUBLIC WORKS

EMH&T is currently seeking a professional Administrative Assistant to join our team located in Columbus, OH. You will report to the Director of Public Works (PW) providing administrative support to the PW, Industrial and Logistics and Urban Design teams.

As the Administrative Assistant, you will provide a broad range of administrative and clerical support. The ideal candidate is an experienced, reliable professional capable of managing multiple priorities simultaneously, as well as experienced in providing administrative support in a fast-paced environment with diplomacy and confidentiality. Must be flexible, proactive, committed to exceptional client service, command a strong attention to detail, and enjoy teamwork.

• Timely preparation of quality proposals, correspondence, transmittals, and electronic document submittals.


• Accurate set up new projects in Deltek Vantagepoint and maintenance of invoices and documentation.


• Schedule and organize meetings through Outlook, arrange conference room setups, lunch set-up, record meeting minutes for various managers, and participate in training sessions.


• Review and process employee expense reports and support client invoicing activities to ensure accuracy, completeness, and timely submission.


• Maintenance of electronic filing systems.


• Coordinate mail, courier, and UPS shipments, including occasional hand-delivery of plan sets or sensitive materials.


• Track professional development and professional organizations.


• Support division-wide team-building and philanthropic activities.


• Occasional local travel to deliver plans.


• Provide support for the reception desk.


• Other duties as assigned.

Qualifications

• Minimum of seven years of administrative experience in a business environment, including direct support to senior-level leadership.


• Proficiency with the full Microsoft Office suite is required.

Competencies

• Excellent organizational and administrative skills.


• Technical and software proficiency: Experience using Microsoft Office suite (Word, Excel, Outlook, and Power Point) and PDF editor.


• Document control and quality assurance: Tracking submittals and other project documents; and following compliance standards for documents.


• Attention to detail: ensuring accuracy in data entry, catching formatting errors and missing information.


• Time management and prioritization: handling multiple projects, knowing when to escalate issues, and working efficiently in a deadline-driven environment with a cheerful demeanor.


• Professionalism and reliability: maintaining confidentiality, representing the firm well with client interactions, and consistent follow-through and accountability.


• Basic mathematical skills, e.g. averages, percentages.


• Excellent professional oral and written communication.


• Team focused with excellent interpersonal abilities: the ability to establish and maintain effective working relationships with others; being both responsive and thoughtful.

Expectations

• Administrative tasks are well prioritized and completed thoroughly and accurately


• Work products are delivered with a high level of accuracy, attention to detail and within the deadline.


• Follow-up is responsive, clear, concise and delivered within established timeframes.


• Demonstrate a commitment to learning about the work performed and the clients supported.

Benefits

EMH&T offers a generous benefit package to all full-time employees that includes medical, dental, vision, pharmacy, medical & dependent care FSAs, paid vacation, sick and personal leaves, paid community service time off, paid parental leave, 401(k) with match, company paid life insurance, a wellness reimbursement, an employee recognition program and bonus eligibility.

Must be authorized to work in the United States. EMH&T currently does not sponsor work visas.

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Address

Address: 5500 New Albany Rd, Columbus, OH 43054

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