Administrative Assistant I — Front Desk & Office Support

FALL CREEK FARM & NURSERY; Vernon (TX); On-site; USD 29,000 - 38,000; Full time

Job summary

Health & Human Services Commission in Vernon, TX is seeking an Administrative Assistant I to support the Vernon South Campus with frontline administrative tasks. The role involves answering routine calls, distributing mail, filing, and assisting staff with calendar management and data entry.

This full-time, nonexempt position operates on a day shift, offers a monthly salary range, and includes the agency's comprehensive benefits package.

Qualifications

• Knowledge of office procedures and basic clerical duties.
• Skill in the use of Microsoft Office systems to include Teams, Outlook, Excel, Word and PowerPoint.
• Ability to organize information both orally and in writing.
• Ability to utilize and evaluate various databases effectively.
• Ability to communicate accurately and tactfully both orally and in writing.
• Ability to prioritize and manage tasks effectively, producing work on time, no or minimal errors.
• Ability to effectively use automated office systems, equipment and basic computer software.

Responsibilities

• Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, rotating schedule, extended shift and/or overtime.
• Serves as a receptionist for the program administrative office. Answers and directs telephone calls, greets visitors and handles documents with accuracy.
• Sorts and files correspondence, reports, purchase orders, summaries, manuals, vouchers and other records; compiles data and prepares reports for managers.
• Assists in maintaining supplies and prepares emergency packages; processes purchases and documents.
• Receives mail, delivers mail, maintains office equipment and handles related duties.
• Prepares and submits facility work orders; coordinates with maintenance and vendors.
• Communicates department information to team leads and managers; supports clerks and other staff.
• Participates in disaster response/COOP activities as needed.
• May work additional shifts or alternate locations as required.

Skills

Office procedures

Clerical duties

Microsoft Office

Outlook

Excel

Word

PowerPoint

Communication

Organization

Data entry

Tools

Microsoft Teams

Job description

Health & Human Services Commission in Vernon, TX is seeking an Administrative Assistant I to support the Vernon South Campus with frontline administrative tasks. The role involves answering routine calls, distributing mail, filing, and assisting staff with calendar management and data entry.

This full-time, nonexempt position operates on a day shift, offers a monthly salary range, and includes the agency's comprehensive benefits package.