Administrative Assistant I: Front Desk & Admin Support

Texas Health and Human Services; Big Spring (TX); On-site; USD 29,000 - 38,000; Full time

Job summary

Texas Health and Human Services Commission (HHSC) seeks an Administrative Assistant I for Big Spring, TX, at Big Spring State Hospital. The role focuses on entry-level nursing service administrative support, mail handling, calendar maintenance, document processing, and inventory tasks within a supervised environment.

You will greet visitors, answer calls, file documents, and run basic reports while supporting multiple departments.

Qualifications

• Knowledge of office procedures and basic clerical duties.
• Skill in the use of Microsoft Office systems to include Teams, Outlook, Excel, Word and PowerPoint.
• Ability to organize information both orally and in writing.
• Ability to utilize and evaluate various databases effectively.
• Ability to communicate accurately and tactfully both orally and in writing.
• Ability to prioritize and manage tasks effectively, producing work on time, no or minimal errors.
• Ability to effectively use automated office systems, equipment and basic computer software.

Responsibilities

• Attends work on a regular basis and may be asked to work a specific shift schedule or rotating shifts.
• Serves as a receptionist for the program administrative office; answers calls and greets visitors.
• Prepares and maintains daily calendars, files documents, and compiles reports for managers.
• Maintains inventories and processes orders; handles mail and supplies.
• Coordinates work orders and communicates with maintenance and vendors.

Skills

Office procedures

Microsoft Office

Communication

Calendar management

Data organization

Tools

Outlook

Excel

Word

PowerPoint

Job description

Texas Health and Human Services Commission (HHSC) seeks an Administrative Assistant I for Big Spring, TX, at Big Spring State Hospital. The role focuses on entry-level nursing service administrative support, mail handling, calendar maintenance, document processing, and inventory tasks within a supervised environment.

You will greet visitors, answer calls, file documents, and run basic reports while supporting multiple departments.