Administrative Assistant I

OLSA Resources, Inc.; Los Angeles (CA); On-site; USD 35,000 - 45,000; Full time

Job summary

A resource management company in Los Angeles is seeking an office assistant to perform general office duties, including data entry and managing records. The ideal candidate will have strong organizational skills to handle auditing documents and coordinating meetings. This role involves ensuring the proper handling of Motor Vehicle Record forms and requires attention to detail in maintaining records and escalating issues when necessary.

Qualifications

• Proficient in word processing and data entry.
• Able to maintain calendars and coordinate meetings.
• Strong attention to detail for auditing documents.

Responsibilities

• Perform general office duties such as data entry and answering phones.
• Manage Motor Vehicle Record (MVR) and Motor Vehicle Driver Certification (MVDC) forms.
• Track completed forms and escalate issues to supervisor.

Job description

General office duties may include word processing, data entry, auditing documents, answering phones, distributing mail, maintaining calendars, making travel arrangements, reserving conference rooms, coordinating meetings and other duties as assigned.

Skill Set Description: Administrative responsibilities will include printing and sorting Motor Vehicle Record (MVR) forms and matching up to driver Motor Vehicle Driver Certification (MVDC) forms by name. Ensure signatures by driver and company representative are on all MVDC forms and sending to Xerox for imaging. Tracking completed forms per local process. Escalate exceptions to supervisor for problem resolution as needed.