Administrative Assistant

Victoria Oil and Gas Plc; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Victoria Oil and Gas Plc in Los Angeles is seeking an Administrative Assistant to provide essential administrative support for municipal operations, ensure up-to-date records, and maintain organized files. The role includes taking minutes, coordinating office maintenance, and handling routine correspondence.

The position also covers answering phones, greeting visitors, and supporting council with resources to facilitate informed decisions. Strong organization and MS Office skills are required.

Responsibilities

• Provide administrative support to ensure municipal operations are maintained in an effective, up-to-date and accurate manner.
• Maintain office files and records.
• Take and distribute minutes at meetings.
• Coordinate repairs to office equipment.
• Type correspondence, reports and other documents.
• Provide support to council to ensure resources for effective decisions.
• Research and assist with motions, policies and procedures.
• Answer telephones and direct to staff.
• Meet and greet clients and visitors.

Job description

1. Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner.

2. Maintain offices files.

3. Take and distribute minutes at meetings.

4. Coordinate repairs to office equipment.

5. Type correspondence, reports and other documents.

6. Provide support to council to ensure that council is provided with the resources to make effective decisions.

7. Research and assist with the preparation of motions, policies and procedures.

8. Answer telephones and transfer to appropriate staff member.

9. Meet and greet clients and visitors.

10. Create and modify documents using Microsoft Office.

11. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

12. Maintain hard copy and electronic filing system.

13. Sign for and distribute UPS/Fed Ex/Airborne packages.

14. Research, price, and purchase office furniture and supplies.

15. Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.

16. Setup and coordinate meetings and conferences.