Administrative Assistant I

Terracon; Buffalo (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Terracon in Buffalo seeks an Administrative Assistant to support the department with clerical tasks, document creation, report compilation and information management. You will work in a team environment and help keep meetings organized.

Responsibilities include scheduling, typing, proofreading, data extraction for reports, handling routine correspondence, maintaining files, and adhering to safety and quality standards across projects. A high school diploma is required; experience preferred.

Qualifications

• High school diploma or equivalent is required.
• Experience performing administrative assistant activities is preferred.
• A valid driver’s license with acceptable violation history may be required.

Responsibilities

• Under direct supervision, perform basic and routine general administrative tasks to support a department.
• Schedule meetings by updating meeting information such as participants, location, and time as directed.
• Type and proofread routine communications, correspondence, reports, documents, and spreadsheets.
• Compile and analyze basic information for inclusion in reports or presentation materials.
• Receive and respond to routine correspondence following established procedures.
• May maintain files of correspondence, reports, records and/or contracts.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

Skills

Administrative tasks

Document management

Calendar management

Travel arrangements

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

General Responsibilities:

Perform various administrative tasks to ensure efficient and effective performance of the department’s administrative task. Create and maintain documents, compile reports, and manage, store, and disseminate information. Facilitate department activities by managing meeting calendars and making travel arrangements. This role functions in a team environment.

Essential Roles and Responsibilities:

• Under direct supervision, perform basic and routine general administrative tasks to support a department.
• Schedule meetings by updating meeting information such as participants, location, and time as directed.
• Type and proofread routine communications, correspondence, reports, documents, and spreadsheets.
• Compile and analyze basic information for inclusion in reports or presentation materials.
• Receive and respond to routine correspondence following established procedures.
• May maintain files of correspondence, reports, records and/or contracts.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent.
• Experience performing administrative assistant activities preferred.
• A valid driver’s license with acceptable violation history may be required.