Administrative Assistant: Records, Data Entry & Office Support

Dutech Systems; Stow, Northern (MA, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Dutech Systems in Stow, MA is seeking an administrative professional to provide essential clerical support within the division. You will handle phone calls, mail, document preparation, and records management to ensure smooth daily operations.

The role requires strong communication, attention to detail, and the ability to multitask and meet deadlines. Proficiency with Outlook, Word, and Excel is highly valued, along with discretion and reliability in handling confidential information.

Qualifications

• At least 1 year of administrative or clerical experience.
• Strong written and verbal communication skills.
• Professional telephone etiquette.
• Strong customer service skills.
• Ability to multitask, prioritize, and meet deadlines.
• Dependable, organized, and detail-oriented.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Ability to maintain confidentiality and accurate records.

Responsibilities

• Answer and route incoming telephone calls professionally.
• Process and distribute incoming and outgoing mail.
• Prepare, process, and maintain program-related documents.
• Process Certificate of Inspection fees and related documentation.
• Print and mail certificates, invoices, and notices of violation.
• Prepare and send license renewal notices and documents.
• Scan, file, organize, and maintain records and administrative documents.
• Perform data entry and ensure information is accurate and up to date.
• Provide general administrative and clerical support to the division.
• Prioritize multiple assignments and meet deadlines.
• Perform other administrative duties as assigned to support daily operations.

Skills

Communication

Customer service

Multitasking

Phone etiquette

Detail-oriented

Confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Dutech Systems in Stow, MA is seeking an administrative professional to provide essential clerical support within the division. You will handle phone calls, mail, document preparation, and records management to ensure smooth daily operations.

The role requires strong communication, attention to detail, and the ability to multitask and meet deadlines. Proficiency with Outlook, Word, and Excel is highly valued, along with discretion and reliability in handling confidential information.