Administrative Assistant – Hybrid Support for Sales and BD

Pharmaron; Waltham (MA); Hybrid; USD 40,000 - 43,000; Full time

Benefits offered by this job

401(k) matching

Medical insurance

Paid time off

Health Savings Account (HSA)

Life Insurance

Employee Assistance Program

Career development

Job summary

Pharmaron seeks an Administrative Assistant to support our Business Development and Sales Administration teams in a fast-paced, hybrid role in Waltham, MA. The role emphasizes organized, proactive administrative work and excellent client support.

The ideal candidate will have 2–4 years of administrative experience, strong communication skills, and proficiency in MS Office. Experience with DocuSign and Salesforce is a plus, and flexibility for multi-priority tasks is essential.

Qualifications

• 2–4 years of administrative experience, preferably supporting sales or operations.
• Outstanding organizational skills and attention to detail.
• Ability to work independently while managing multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Coordinate client contract signatures, tracking, and document management using DocuSign, email, and Salesforce.
• Support Business Development with client orders, quotations, follow-up activities, and data quality initiatives.
• Coordinate client lunches, employee onboarding, expense reports, and corporate credit card reconciliation.
• Manage office supplies, shipping requests, and company events.
• Prepare and distribute weekly employee anniversary communications.
• Respond professionally to client inquiries and route requests as needed.
• Maintain organized digital and physical files, reports, and documentation.
• Provide general administrative support and assist with special projects.

Skills

Administrative support

Organizational skills

Communication

Independent work

Tools

DocuSign

Salesforce

Microsoft Office

Job description

Pharmaron seeks an Administrative Assistant to support our Business Development and Sales Administration teams in a fast-paced, hybrid role in Waltham, MA. The role emphasizes organized, proactive administrative work and excellent client support.

The ideal candidate will have 2–4 years of administrative experience, strong communication skills, and proficiency in MS Office. Experience with DocuSign and Salesforce is a plus, and flexibility for multi-priority tasks is essential.