Hybrid Administrative Assistant – Ops & Data Support

HUB International; United States; Hybrid; USD 28,000 - 47,000; Full time

Benefits offered by this job

Health/dental/vision/life/disability保险

FSA/HSA

401(k)

Paid time off (vacation, sick,Personal

Bonuses/equity/commissions where/apply

Job summary

HUB International is seeking an Administrative Assistant to join our Commercial Lines team on a Hybrid work schedule in Fall River, MA. You will provide executive and operations support, manage calendars, draft internal communications, and help generate reports for a fast-paced insurance environment.

This role requires 2-5 years of office experience, proficiency with Microsoft Office, and the ability to handle multiple priorities with strong attention to detail.

Qualifications

• Prior experience in a professional office environment required.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Excellent organizational, interpersonal, and written/verbal communication skills.
• Ability to work effectively both independently and within a team.

Responsibilities

• Schedule and coordinate appointments, meetings, and team logistics
• Prepare agendas, take meeting notes, and distribute action items following meetings
• Coordinate travel arrangements for leadership as needed
• Draft and proofread internal communications and memos
• Prepare, analyze, and maintain spreadsheets and reports
• Pull and distribute recurring operational reports
• Maintain electronic filing systems, document version control, and SharePoint/Teams site content
• Assist with the design and production of marketing materials
• Support data cleanup initiatives in coordination with the operations support team
• Maintain Power of Attorney records for Registry Support
• Assist with processing invoices, expense reports, and vendor correspondence
• Support new employee onboarding processes
• Perform other duties as assigned by management

Skills

Attention to detail

Organizational skills

Written/verbal communication

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

HUB International is seeking an Administrative Assistant to join our Commercial Lines team on a Hybrid work schedule in Fall River, MA. You will provide executive and operations support, manage calendars, draft internal communications, and help generate reports for a fast-paced insurance environment.

This role requires 2-5 years of office experience, proficiency with Microsoft Office, and the ability to handle multiple priorities with strong attention to detail.