Strategic Executive Assistant (Hybrid)

The General Hospital Corporation; Newton (MA); Hybrid; USD 31,000 - 44,000; Full time

Job summary

Mass General Brigham's Newton-Wellesley Hospital is seeking an experienced Administrative Assistant to provide executive support in a fast-paced environment. You will manage calendars, coordinate travel, prepare communications, and maintain confidential records for senior leaders.

Ideally you have 3-5 years of executive support experience, superb proofreading, and strong organizational skills. This role offers hybrid work, 40 hours per week, and opportunities to contribute to hospital operations

Qualifications

• High School Diploma or Associate's Degree required; degree in related field preferred.
• 3–5 years experience as Administrative Assistant to Executive or Chair/Senior Leader.
• Ability to proofread and edit documents; strong communication and organization.

Responsibilities

• Perform secretarial and administrative duties for an executive or chief.
• Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
• Prepares correspondence, meeting minutes or executive summaries.
• Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
• Work requires some analysis and use of initiative and independent judgment.
• Remain knowledgeable of corporate policy.
• Often called upon to interpret and communicate executive or board's intent to other employees.
• Perform payroll functions for executive team.
• Assists other administrative/executive assistants, and may assist with orientation and training of staff.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes routine tasks under minimal supervision.

Skills

Admin skills

Proofreading

Phone management

Medical terminology

Billing knowledge

Leadership

Communication skills

Confidentiality

Organizational skills

Problem solving

Education

High School Diploma or Associate's Degree

Job description

Mass General Brigham's Newton-Wellesley Hospital is seeking an experienced Administrative Assistant to provide executive support in a fast-paced environment. You will manage calendars, coordinate travel, prepare communications, and maintain confidential records for senior leaders.

Ideally you have 3-5 years of executive support experience, superb proofreading, and strong organizational skills. This role offers hybrid work, 40 hours per week, and opportunities to contribute to hospital operations