BD Operations & Events Specialist

foleyhoag; Boston (MA); Ibrido; USD 58.000 - 72.000; Tempo pieno

Descrizione del lavoro

Foley Hoag seeks an adaptable Administrative Assistant to provide central support to the Chief Business Development Officer and BD/Marketing teams in Boston. You will manage calendars, coordinate events, maintain CRM data, assist with budgets and prepare documents with a high standard of presentation.

The role requires exceptional organizational skills, confidentiality, and the ability to multitask in a fast-paced environment. A hybrid in-office model with 70% on-site presence is expected.

Competenze

• Past experience as an administrative assistant in a corporate or professional services setting.
• Strong organizational skills and attention to detail with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to operate in a fast-paced, multifaceted department and balance deadlines.
• Maintain strict confidentiality of sensitive information with sound judgment.
• Take initiative and work independently while collaborating across teams.
• Proficient in Microsoft Office; Word, Excel, Outlook, Calendar, PowerPoint.
• Knowledge of InterAction CRM or willingness to learn.
• Experience with content management systems and email marketing platforms.
• Prior experience managing multiple calendars and coordinating complex scheduling.

Mansioni

• Calendar & Meeting Management: schedule department meetings, coordinate logistics, distribute agendas and materials.
• Proactive calendar management with awareness of current workstreams and priorities.
• Legal Directories & Industry Recognition: maintain calendar for directory deadlines and update attorney bios.
• Data & Records Management: manage data in InterAction, maintain contact lists and research accuracy.
• Events & Sponsorships: add events to marketing calendar and coordinate internal logistics.
• Budgets, Invoicing & Expense Management: own BD department billing and coordinate with accounts payable.
• Sport Ticket Distribution: track and distribute tickets to attorneys/clients and communicate availability.
• Document Production & Filing: prepare documents, proofs, and maintain filing systems.
• General Administrative & Stakeholder Support: monitor inbox, take ownership of tasks, support BD team.
• Quality and confidentiality in all communications and materials.

Conoscenze

Calendar management

Multi-tasking

Communication skills

Confidentiality

Initiative

Collaboration

Attention to detail

Organization

Time management

Strumenti

Microsoft Office (Word, Excel, Outlook, PowerPoint)

InterAction CRM

Content management systems

Email marketing platforms

Descrizione del lavoro

Foley Hoag seeks an adaptable Administrative Assistant to provide central support to the Chief Business Development Officer and BD/Marketing teams in Boston. You will manage calendars, coordinate events, maintain CRM data, assist with budgets and prepare documents with a high standard of presentation.

The role requires exceptional organizational skills, confidentiality, and the ability to multitask in a fast-paced environment. A hybrid in-office model with 70% on-site presence is expected.