Hybrid Administrative Assistant – Nuclear Power Projects

Sargent & Lundy; Warrenville (IL); Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health Plans

Life Insurance

Disability Coverage

401(k)

Paid Time Off

Paid Holidays

Flexible Work Arrangements

Tuition Assistance

Bereavement Leave

Parental Leave

Employee Assistance Program (EAP)

Job summary

Sargent & Lundy is seeking an organized Administrative Assistant to support project teams with documentation, reports, scheduling, and office coordination in a hybrid work setting (3 days in office, 2 remote).

Responsibilities include preparing deliverables, maintaining equipment and supplies, onboarding new staff, taking meeting notes, and ensuring timely time entry and expense reporting, all while upholding accuracy and quality.

Qualifications

• High school diploma and one year of administrative experience.
• Excellent written and verbal communication, strong attention to detail.
• Proficiency with Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Serve as focal point for administrative and documentation activities, scope, and budget of projects.
• Write and edit procedures, review calculations, and other project-related documents per requirements.
• Perform deliverable formatting reviews and gather information to generate reports.
• Prepare deliverable packaging for transmittal and storage, including drafting correspondence and data entry.
• Assist with onboarding new staff and coordinating training requirements and tracking.
• Attend project meetings, take notes, and track follow-up actions.
• Coordinate office space needs and schedule meetings via Outlook.

Skills

Communication skills

Typing 50+ wpm

Team player

Education

High school diploma

Tools

MS Office

Job description

Sargent & Lundy is seeking an organized Administrative Assistant to support project teams with documentation, reports, scheduling, and office coordination in a hybrid work setting (3 days in office, 2 remote).

Responsibilities include preparing deliverables, maintaining equipment and supplies, onboarding new staff, taking meeting notes, and ensuring timely time entry and expense reporting, all while upholding accuracy and quality.