Administrative Assistant – Hybrid, Global Nonprofit

Scion Staffing; Littleton (CO); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Unlimited PTO

Paid holidays

Bereavement leave

Paid family leave

Hybrid work schedule

Professional development

Job summary

Scion Nonprofit Staffing is seeking an Administrative Assistant for a respected international nonprofit, based in Littleton, Colorado. This full-time, direct-hire role offers a hybrid schedule with three onsite days and two remote days.

You will support multiple departments with calendar coordination, memberships, invoicing, events, and donor records, while maintaining professional service to members and stakeholders.

Qualifications

• Demonstrated experience in administrative support, office operations, customer service, or a related capacity.
• Strong proficiency in Microsoft Outlook and Excel, including calendar management, email organization, spreadsheet maintenance, data entry, and basic formulas; also proficient with Word, Teams, and Adobe Acrobat.
• Experience supporting invoicing, payment processing, financial recordkeeping, database management, or similar transactional responsibilities; high accuracy and attention to detail required.
• Excellent communication, organization, and relationship-building skills, with ability to work independently and across departments; comfortable supporting a remote supervisor.
• Familiarity with Asana, iMIS, Sage Intacct, or comparable systems is preferred but not required.
• Ability to reliably commute to Littleton three days per week, work core hours (9:30 AM–2:30 PM MT), assist with events, and lift up to 25 pounds occasionally.

Responsibilities

• Provide comprehensive administrative and operational support across multiple departments, including calendar coordination, scheduling meetings, preparing correspondence, and maintaining office supplies.
• Process memberships, online orders, and customer transactions while keeping database records accurate and delivering professional service to members and sponsors.
• Assist with financial administration by preparing invoices, following up on payments, maintaining transaction records, and supporting basic reconciliations with Finance Manager.
• Coordinate publication distribution, maintain mailing lists, update donor and sponsor records, and prepare acknowledgment letters.
• Assist with organizational events, education courses, meetings, and conferences, including registration, travel coordination, and materials preparation.
• Track projects, manage competing priorities, document procedures, and identify opportunities to improve administrative workflows.

Skills

Administrative support

Outlook

Excel

Communication

Organization

Event coordination

Data entry

Tools

Asana

iMIS

Sage Intacct

Adobe Acrobat

Word

Microsoft Teams

Job description

Scion Nonprofit Staffing is seeking an Administrative Assistant for a respected international nonprofit, based in Littleton, Colorado. This full-time, direct-hire role offers a hybrid schedule with three onsite days and two remote days.

You will support multiple departments with calendar coordination, memberships, invoicing, events, and donor records, while maintaining professional service to members and stakeholders.