Administrative Assistant

Scion Staffing; Littleton (CO); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Unlimited PTO

Paid holidays

Bereavement leave

Paid family leave

Hybrid work schedule

Professional development

Job summary

Scion Nonprofit Staffing is seeking an Administrative Assistant for a respected international nonprofit, based in Littleton, Colorado. This full-time, direct-hire role offers a hybrid schedule with three onsite days and two remote days.

You will support multiple departments with calendar coordination, memberships, invoicing, events, and donor records, while maintaining professional service to members and stakeholders.

Qualifications

• Demonstrated experience in administrative support, office operations, customer service, or a related capacity.
• Strong proficiency in Microsoft Outlook and Excel, including calendar management, email organization, spreadsheet maintenance, data entry, and basic formulas; also proficient with Word, Teams, and Adobe Acrobat.
• Experience supporting invoicing, payment processing, financial recordkeeping, database management, or similar transactional responsibilities; high accuracy and attention to detail required.
• Excellent communication, organization, and relationship-building skills, with ability to work independently and across departments; comfortable supporting a remote supervisor.
• Familiarity with Asana, iMIS, Sage Intacct, or comparable systems is preferred but not required.
• Ability to reliably commute to Littleton three days per week, work core hours (9:30 AM–2:30 PM MT), assist with events, and lift up to 25 pounds occasionally.

Responsibilities

• Provide comprehensive administrative and operational support across multiple departments, including calendar coordination, scheduling meetings, preparing correspondence, and maintaining office supplies.
• Process memberships, online orders, and customer transactions while keeping database records accurate and delivering professional service to members and sponsors.
• Assist with financial administration by preparing invoices, following up on payments, maintaining transaction records, and supporting basic reconciliations with Finance Manager.
• Coordinate publication distribution, maintain mailing lists, update donor and sponsor records, and prepare acknowledgment letters.
• Assist with organizational events, education courses, meetings, and conferences, including registration, travel coordination, and materials preparation.
• Track projects, manage competing priorities, document procedures, and identify opportunities to improve administrative workflows.

Skills

Administrative support

Outlook

Excel

Communication

Organization

Event coordination

Data entry

Tools

Asana

iMIS

Sage Intacct

Adobe Acrobat

Word

Microsoft Teams

Job description

Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative Assistant for a respected international nonprofit organization. This is a full-time, direct-hire opportunity based in Littleton, Colorado , offering a hybrid schedule with three days onsite, including Tuesdays, and two days remote.

Position Overview

The Administrative Assistant will play an essential role in supporting daily operations, membership services, financial administration, and organizational programs within a collaborative, mission-driven nonprofit. This position offers the opportunity to work across multiple departments, coordinate projects, improve processes, and build meaningful relationships with colleagues and stakeholders around the world. The ideal candidate is highly organized, dependable, service-oriented, and excited to contribute to an evolving organization where initiative, adaptability, and professional growth are valued.

Perks

• Competitive Compensation: Earn $55,000–$65,000 annually, depending on experience, in a stable, full-time, direct-hire position.
• Flexible Hybrid Schedule: Enjoy two remote workdays each week, with three days onsite in Littleton, including Tuesdays, and flexible scheduling around core hours.
• Comprehensive Healthcare Coverage: Benefit from employer-paid health insurance premiums, along with dental and life insurance offerings.
• Generous Paid Time Off: Enjoy unlimited PTO with manager approval, paid holidays, paid bereavement leave, and additional paid family leave benefits.
• Meaningful Work & Professional Growth: Join a collaborative international nonprofit with opportunities to expand your skills, receive hands‑on software training, contribute to process improvements, and grow alongside an evolving organization.

Responsibilities

• Provide comprehensive administrative and operational support across multiple departments, including coordinating calendars, scheduling meetings, preparing correspondence, maintaining office supplies, and supporting daily office operations.
• Process membership applications, online orders, and customer transactions while maintaining accurate database records and delivering responsive, professional service to members, authors, sponsors, and other stakeholders.
• Support financial administration by preparing invoices, assisting with payment follow-up, maintaining transaction records, coordinating deposits, and supporting basic reconciliations in partnership with the Finance Manager.
• Coordinate publication distribution, maintain mailing lists, update donor and sponsor records, prepare acknowledgment letters, and assist with documentation and corporate supplier portals.
• Assist with organizational events, educational courses, meetings, and conferences, including registration, scheduling, travel coordination, materials preparation, and occasional evening or weekend support.
• Track projects, manage competing priorities, document procedures, and identify opportunities to improve administrative workflows while adapting to evolving organizational needs.

Qualifications

• Demonstrated experience in administrative support, office operations, customer service, or a related capacity, with a history of reliability, strong follow-through, and successfully managing multiple responsibilities.
• Strong proficiency in Microsoft Outlook and Excel, including calendar management, email organization, spreadsheet maintenance, data entry, and basic formulas, along with proficiency in Word, Teams, and Adobe Acrobat.
• Experience supporting invoicing, payment processing, financial recordkeeping, database management, or similar transactional responsibilities, with exceptional accuracy and attention to detail.
• Excellent communication, organization, and relationship-building skills, with the ability to work independently, collaborate across departments, support a remote supervisor, and navigate changing priorities professionally.
• Familiarity with Asana, iMIS, Sage Intacct, or comparable systems is preferred but not required.
• Ability to reliably commute to the Littleton office three days per week, including Tuesdays, work during core hours of 9:30 AM–2:30 PM Mountain Time, support occasional evening or weekend events, and lift up to 25 pounds occasionally for event setup.

Compensation and Benefits

This full-time, direct-hire opportunity offers an annual salary of $55,000–$65,000 , depending on experience and qualifications. The organization provides a comprehensive benefits package, including employer-paid employee health insurance premiums, dental and life insurance, 401(k) participation, unlimited paid time off subject to manager approval, paid holidays, paid bereavement leave, and paid family leave in addition to Colorado's state program. Employees also enjoy a flexible hybrid work arrangement, a dedicated workspace, professional development opportunities, training on organizational systems, and the opportunity to make a meaningful impact within a mission-driven international nonprofit.

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.