Administrative Assistant: Guest Services & Office Operations

Equity LifeStyle Properties; Glen Ellen (CA); On-site; USD 32,000 - 42,000; Full time

Job summary

Equity LifeStyle Properties in Clearwater, Florida, is seeking an Administrative Assistant to help maintain property operations and serve guests and residents. The role emphasizes professional greetings, liaison with staff, and support for management to uphold the company's reputation for excellence.

You will handle accounts payable in the automated system, process procurement card reconciliations, organize files, and assist with training and inquiries by phone.

Qualifications

• High school diploma or equivalent required.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Detail-oriented and computer proficient (Word/Excel).

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned.

Skills

Strong communications

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Automated accounting systems

Job description

Equity LifeStyle Properties in Clearwater, Florida, is seeking an Administrative Assistant to help maintain property operations and serve guests and residents. The role emphasizes professional greetings, liaison with staff, and support for management to uphold the company's reputation for excellence.

You will handle accounts payable in the automated system, process procurement card reconciliations, organize files, and assist with training and inquiries by phone.