Guest-Focused Administrative Assistant (Flexible Schedule)

Equity LifeStyle Properties; Largo (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

a generous 401(k) employer match

paid vacations, holidays, and sicktime

Job summary

Equity Lifestyle Properties in Largo, Florida is seeking an Administrative Assistant to help maintain property operations and support guest and resident services.

You will greet guests, coordinate with staff, manage files, process accounts payable, assist with procurement card reconciliations, organize supplies, and participate in training programs. A strong attention to detail and proficiency with Word and Excel are essential, with a flexible schedule including weekends.

Qualifications

• High school diploma or equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned.

Skills

Office experience

Communication skills

Detail oriented

Computer proficiency

Microsoft Word

Microsoft Excel

Education

High school diploma

Tools

Automated accounting systems

Job description

Equity Lifestyle Properties in Largo, Florida is seeking an Administrative Assistant to help maintain property operations and support guest and resident services.

You will greet guests, coordinate with staff, manage files, process accounts payable, assist with procurement card reconciliations, organize supplies, and participate in training programs. A strong attention to detail and proficiency with Word and Excel are essential, with a flexible schedule including weekends.