Administrative Assistant – Growth & Team Support

J-U-B ENGINEERS; Reno (NV); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Professional development and career成长

Coaching and Mentorship programs

Performance bonuses

Generous vacation and sick leave

Medical, dental, vision, life, and(dis

Job summary

J-U-B ENGINEERS in Reno, Nevada is seeking an Administrative Assistant to join our collaborative office. You will support the Regional Office Manager, answer calls, schedule meetings, process mail, manage supplies, arrange travel, and assist with onboarding and documentation to keep the office running smoothly.

This role requires at least 5 years of customer service or office experience, a high school diploma, and proficiency with Microsoft Office and Adobe Acrobat.

Qualifications

• 5 years of customer service or professional office experience preferred.
• Minimum High School diploma or equivalent.
• Must have valid driver’s license.
• Proficient with Microsoft Office Suite programs (Word, Excel, Outlook) and Adobe Acrobat.
• Demonstrated attention to detail, self-motivation, and initiative.
• Team-oriented focus with an interest in making J-U-B successful.
• Basic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plus.

Responsibilities

• Answer and route office phone calls promptly, correctly and in a courteous manner.
• Schedule meetings, office events, order food, and run errands.
• Review and distribute mail and ship packages.
• Monitor, order, and purchase office supplies as needed.
• Make travel arrangements and training registrations.
• Resolve issues with and maintain office equipment and supplies.
• Assist with the onboarding of new employees to include new-hire paperwork and IT/equipment.
• Partner with managers, engineers, and staff to understand needs and provide support including technical document review.
• Complete special project assignments, such as compiling, printing, binding, and document delivery.
• Ownership of conference room and kitchen to include organizing and straightening.
• File management (paper and digital), including archiving.
• Communicate with staff and distribute important information.
• Coordinate fleet vehicle maintenance and coordination of usage.
• Assist in planning and executing office activities.
• Partner with business integration leader to support local community functions and events.
• Collaborate with Finance and Office Manager to develop and maintain budgets for office activities.
• Maintain accurate documentation to support office-related accounting and financial transactions in accordance with company policies.
• Troubleshoot building related issues and follow up with vendors to get issues resolved.
• Organize and schedule submittal packets and information, assist with proposal drafts and graphics.
• Collaborate with other admin staff across the company.

Skills

Customer service

Office experience

Microsoft Office

Attention to detail

Team oriented

Basic accounting

Education

High School diploma or equivalent

Tools

Adobe Acrobat

Microsoft Office Suite

Job description

J-U-B ENGINEERS in Reno, Nevada is seeking an Administrative Assistant to join our collaborative office. You will support the Regional Office Manager, answer calls, schedule meetings, process mail, manage supplies, arrange travel, and assist with onboarding and documentation to keep the office running smoothly.

This role requires at least 5 years of customer service or office experience, a high school diploma, and proficiency with Microsoft Office and Adobe Acrobat.