Administrative Assistant — Growth & Impact in Engineering Firm

Talentify; Chester (NJ); On-site; USD 32,000 - 40,000; Full time

Job summary

Dynamic Engineering seeks an Administrative Assistant to join the office in New Jersey. The role handles a range of administrative tasks, including answering phones, document preparation, and proposal support, enabling project teams to run smoothly.

The ideal candidate will have a High School Diploma with 2+ years in an office setting, strong MS Office skills, and the ability to multitask and communicate effectively with clients and colleagues.

Qualifications

• High School Diploma is required; Associate’s Degree or Business School Certificate a plus.
• 2+ years’ experience in an office environment and/or administrative role is required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong communication skills are essential.

Responsibilities

• Answer multi-line phone system and direct calls accordingly.
• Receive and direct clients and/or visitors.
• Prepare and reproduce documents, word processing, filing and sending faxes.
• Make plan sets and assist in preparing client proposals.
• Coordinate reports and engineering submission packages.
• Maintain office files and environment.
• Schedule meetings and conference calls.
• Handle daily distribution of mail and ensure timely outbound mail.

Skills

Well-organized

Excellent written and oral comms

Customer service skills

Ability to multitask

Self-starter

Critical thinking

Education

High School Diploma

Associate’s Degree or Business School Certificate

Tools

Microsoft Office

Job description

Dynamic Engineering seeks an Administrative Assistant to join the office in New Jersey. The role handles a range of administrative tasks, including answering phones, document preparation, and proposal support, enabling project teams to run smoothly.

The ideal candidate will have a High School Diploma with 2+ years in an office setting, strong MS Office skills, and the ability to multitask and communicate effectively with clients and colleagues.