Administrative Assistant

J-U-B ENGINEERS, Inc.; Reno (NV); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Coaching and mentorship programs

Performance bonuses

Generous vacation and sick leave

Medical, dental, vision, life, and DI

401(k) with company match

Education reimbursement

Paid holidays

Health club subsidy

Collaborative team environment

Employee ownership opportunities

Job summary

J-U-B ENGINEERS, Inc. is seeking an Administrative Assistant to support our Reno office. The role focuses on phone and mail handling, scheduling, travel, onboarding, and coordinating with engineering staff to deliver project support in a team-oriented environment.

The position requires a high school diploma and strong Microsoft Office skills. A valid driver’s license and customer-service experience are preferred, with opportunities for professional development and a comprehensive benefits

Qualifications

• 5 years of customer service or professional office experience preferred
• Minimum High School diploma or equivalent
• Must have valid driver’s license
• Must be proficient with Microsoft Office Suite programs (Word, Excel, and Outlook) and Adobe Acrobat
• Demonstrated attention to detail, self-motivation, and initiative
• Team-oriented focus with an interest in making J-U-B successful
• Basic mathematical skills and understanding of accounting principles (budgets, AP/AR) are a plus

Responsibilities

• Answer and route office phone calls promptly and courteously
• Schedule meetings, office events, order food, and run errands
• Review and distribute mail and ship packages
• Monitor, order, and purchase office supplies as needed
• Make travel arrangements and training registrations
• Assist with onboarding of new employees including HR paperwork and IT/equipment
• Collaborate with managers, engineers, and staff to provide support including technical document review
• Complete special projects such as compiling, printing, binding, and document delivery
• Own conference room and kitchen organization and upkeep
• File management (paper and digital), including archiving
• Communicate with staff and distribute important information
• Coordinate fleet vehicle maintenance and usage
• Assist in planning and executing office activities
• Support local community functions and events with leadership
• Develop and maintain budgets for office activities in coordination with Finance and Office Manager
• Maintain documentation for office-related accounting and financial transactions
• Troubleshoot building-related issues and follow up with vendors
• Organize submittal packets, assist with proposals and graphics
• Collaborate with other admin staff across the company

Skills

Customer service

Office administration

MS Word

Excel

Outlook

Attention to detail

Team collaboration

Budget awareness

Education

High School diploma

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Location: Reno, Nevada

Position Overview: J-U-B ENGINEERS, Inc. is seeking to hire an Administrative Assistant to work in our successful Reno office. Our purpose at J-U-B ENGINEERS, Inc. (J-U-B) is “Helping Each Other Create Better Communities.” We foster a supportive and team-oriented environment to solve problems that improve society – while providing employees growth opportunities and an expansive benefits package. We attract and retain the best people because we provide an enriching environment for our employees to build their careers in the communities where they live while using their talents in a team environment. J-U-B offers a clearly defined career path, and a sense of belonging. It is one of the largest professional engineering companies in the Intermountain West, with over 20 offices across seven states. There are ample opportunities to collaborate with other offices on projects, widening your experience and network.

Job Type

Full-time

What You’ll Do

• Answer and route office phone calls promptly, correctly and in a courteous manner


• Schedule meetings, office events, order food, and run errands


• Review and distribute mail and ship packages


• Monitor, order, and purchase office supplies as needed


• Make travel arrangements and training registrations


• Resolve issues with and maintain o ffice equipment and supplies


• Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment


• Partner with managers, engineers, and staff to understand needs and provide support including technical document review


• Complete special project assignments, such as compiling, printing, binding, and document delivery


• Ownership of conference room and kitchen to include organizing and straightening.


• File management (paper and digital), including archiving


• Communicate with staff and distribute important information


• Coordinate fleet vehicle maintenance and coordination of usage


• Assist in planning and executing office activities


• Partner with business integration leader to support local community functions and events


• Collaborate and Finance and Office Manager to develop and maintain budgets for office activities


• Maintain accurate documentation to support office-related accounting and financial transactions in accordance with company policies.


• Troubleshoot building related issues and follow up with vendors to get issues resolved


• Organize and schedule submittal packets and information, assist with proposal drafts and graphics


• Collaborate with other admin staff across the company

Minimum Qualifications

• 5 years of customer service or professional office experience preferred


• Minimum High School diploma or equivalent


• Must have valid driver’s license


• Must be proficient with Microsoft Office Suite programs (mainly Word, Excel, and Outlook) and Adobe Acrobat


• Demonstrated attention to detail, self-motivation, and initiative


• Team-oriented focus with an interest in making J-U-B successful


• Basic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plus

What We Offer

• Competitive salary: $24.00-$26.00 hourly, depending on experience


• Professional development and career growth opportunities


• Coaching and Mentorship programs


• Performance bonuses for qualified employees


• Generous vacation and sick leave programs (increases with tenure)


• Medical, dental, vision, life, and disability insurance


• 401(k) with company match and profit sharing


• Education Reimbursement


• Paid Holidays


• Health club subsidy


• A collaborative, team-centered work environment


• Employee ownership opportunities after qualified years of service

See our website for more benefit details: https://www.jub.com/our-benefits/

$24.00-$26.00 hourly, DOE