Administrative Assistant — Growth, Mentorship & Benefits

J-U-B ENGINEERS, Inc.; Reno (NV); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Coaching and mentorship programs

Performance bonuses

Generous vacation and sick leave

Medical, dental, vision, life, and DI

401(k) with company match

Education reimbursement

Paid holidays

Health club subsidy

Collaborative team environment

Employee ownership opportunities

Job summary

J-U-B ENGINEERS, Inc. is seeking an Administrative Assistant to support our Reno office. The role focuses on phone and mail handling, scheduling, travel, onboarding, and coordinating with engineering staff to deliver project support in a team-oriented environment.

The position requires a high school diploma and strong Microsoft Office skills. A valid driver’s license and customer-service experience are preferred, with opportunities for professional development and a comprehensive benefits

Qualifications

• 5 years of customer service or professional office experience preferred
• Minimum High School diploma or equivalent
• Must have valid driver’s license
• Must be proficient with Microsoft Office Suite programs (Word, Excel, and Outlook) and Adobe Acrobat
• Demonstrated attention to detail, self-motivation, and initiative
• Team-oriented focus with an interest in making J-U-B successful
• Basic mathematical skills and understanding of accounting principles (budgets, AP/AR) are a plus

Responsibilities

• Answer and route office phone calls promptly and courteously
• Schedule meetings, office events, order food, and run errands
• Review and distribute mail and ship packages
• Monitor, order, and purchase office supplies as needed
• Make travel arrangements and training registrations
• Assist with onboarding of new employees including HR paperwork and IT/equipment
• Collaborate with managers, engineers, and staff to provide support including technical document review
• Complete special projects such as compiling, printing, binding, and document delivery
• Own conference room and kitchen organization and upkeep
• File management (paper and digital), including archiving
• Communicate with staff and distribute important information
• Coordinate fleet vehicle maintenance and usage
• Assist in planning and executing office activities
• Support local community functions and events with leadership
• Develop and maintain budgets for office activities in coordination with Finance and Office Manager
• Maintain documentation for office-related accounting and financial transactions
• Troubleshoot building-related issues and follow up with vendors
• Organize submittal packets, assist with proposals and graphics
• Collaborate with other admin staff across the company

Skills

Customer service

Office administration

MS Word

Excel

Outlook

Attention to detail

Team collaboration

Budget awareness

Education

High School diploma

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

J-U-B ENGINEERS, Inc. is seeking an Administrative Assistant to support our Reno office. The role focuses on phone and mail handling, scheduling, travel, onboarding, and coordinating with engineering staff to deliver project support in a team-oriented environment.

The position requires a high school diploma and strong Microsoft Office skills. A valid driver’s license and customer-service experience are preferred, with opportunities for professional development and a comprehensive benefits