Administrative Assistant — Growth, Team Impact & Benefits

JUB Engineers, Inc.; Reno (NV); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Competitive hourly salary

Professional development

Coaching and Mentorship

Performance bonuses

Generous vacation and sick leave

Medical, dental, vision, life, anddis

401(k) with company match

Education Reimbursement

Paid Holidays

Health club subsidy

Employee ownership opportunities

Job summary

J-U-B ENGINEERS, inc. is seeking an Administrative Assistant to join our Reno, Nevada office. You will support the Regional Office Manager, coordinate meetings, manage shipments, assist with onboarding, and help maintain office operations and budgets.

Your role will span administrative tasks and collaboration with engineers and staff to ensure smooth daily activities. The position offers a competitive hourly salary ($24.00–$26.00) based on experience, along with professional development,

Qualifications

• 5 years of customer service or professional office experience preferred.
• Minimum High School diploma or equivalent.
• Must have valid driver’s license.
• Must be proficient with Microsoft Office Suite programs (Word, Excel, and Outlook) and Adobe Acrobat.
• Demonstrated attention to detail, self-motivation, and initiative.
• Team-oriented focus with an interest in making J-U-B successful.
• Basic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plus.

Responsibilities

• Answer and route office phone calls promptly, correctly and in a courteous manner.
• Schedule meetings, office events, order food, and run errands.
• Review and distribute mail and ship packages.
• Monitor, order, and purchase office supplies as needed.
• Make travel arrangements and training registrations.
• Resolve issues with and maintain office equipment and supplies.
• Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment.
• Partner with managers, engineers, and staff to understand needs and provide support including technical document review.
• Complete special project assignments, such as compiling, printing, binding, and document delivery.
• Ownership of conference room and kitchen to include organizing and straightening.
• File management (paper and digital), including archiving
• Communicate with staff and distribute important information
• Coordinate fleet vehicle maintenance and coordination of usage
• Assist in planning and executing office activities
• Partner with business integration leader to support local community functions and events
• Collaborate and Finance and Office Manager to develop and maintain budgets for office activities
• Maintain accurate documentation to support office-related accounting and financial transactions in accordance with company policies.
• Troubleshoot building related issues and follow up with vendors to get issues resolved
• Organize and schedule submittal packets and information, assist with proposal drafts and graphics
• Collaborate with other admin staff across the company

Skills

Customer service

Office administration

MS Office

Attention to detail

Team oriented

Budgeting basics

Education

High school diploma

Tools

Adobe Acrobat

Accounting basics

Job description

J-U-B ENGINEERS, inc. is seeking an Administrative Assistant to join our Reno, Nevada office. You will support the Regional Office Manager, coordinate meetings, manage shipments, assist with onboarding, and help maintain office operations and budgets.

Your role will span administrative tasks and collaboration with engineers and staff to ensure smooth daily activities. The position offers a competitive hourly salary ($24.00–$26.00) based on experience, along with professional development,