Administrative Assistant, Global Operations & Facilities

Aquent; Mountain View (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Subsidized health

Vision and dental plans

Paid sick leave

Retirement plan match

Aquent Gymnasium training

Job summary

Aquent Talent is seeking an organized administrative professional to support a large on-site team in Mountain View. You will help manage calendars, coordinate travel, plan meetings, and assist with procurement and day-to-day operations.

You'll support leadership across multiple offices, adapt to changing priorities, and contribute to a productive, collaborative workspace. A Bachelor's degree and MS Office proficiency are required, with 0–2 years of experience ideal.

Qualifications

• Bachelor's degree required or equivalent.
• 0–2 years of administrative support experience is ideal.
• Proficiency with Microsoft Office tools (Outlook, PowerPoint, Excel).
• Basic experience with procurement or ordering processes.

Responsibilities

• Manage complex schedules and calendars for an individual manager and provide secondary support for a broader group.
• Coordinate domestic and international travel arrangements, ensuring smooth logistics.
• Plan and execute meetings and events, from small team gatherings to larger departmental functions.
• Assist with department financial operations, including procurement and expense tracking.
• Support personnel operations and facility management, contributing to a well-organized work environment.
• Undertake special projects as assigned, demonstrating flexibility and initiative.
• Provide event support, ensuring successful execution and attendee satisfaction.
• Handle a variety of day-to-day administrative tasks and ad-hoc requests to support a large on-site team.

Skills

Calendar management

Travel coordination

Meeting planning

Procurement

Administrative support

Cross-team coordination

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

Aquent Talent is seeking an organized administrative professional to support a large on-site team in Mountain View. You will help manage calendars, coordinate travel, plan meetings, and assist with procurement and day-to-day operations.

You'll support leadership across multiple offices, adapt to changing priorities, and contribute to a productive, collaborative workspace. A Bachelor's degree and MS Office proficiency are required, with 0–2 years of experience ideal.