Administrative Assistant 4

Aquent; Redmond (WA); On-site; USD 75,000 - 110,000; Full time

Job summary

Aquent is partnering with a global leader in technology to recruit an exceptional administrative professional who will support senior leaders and orchestrate critical operations.

This role goes beyond scheduling; you will manage complex calendars, coordinate priorities, arrange travel, and handle confidential information to enable leaders to focus on strategic initiatives in a fast-paced, cross-functional environment.

Qualifications

• 8+ years of dedicated administrative support experience.
• Proven expertise in complex calendar management for multiple stakeholders.
• Experience supporting senior leaders in fast-paced, cross-functional environments.
• Excellent verbal and written communication skills.
• Ability to work independently, manage time effectively, and prioritize tasks.
• Strong organizational skills with a focus on confidentiality.

Responsibilities

• Provide high-level administrative support to senior leaders, ensuring their operational effectiveness and productivity.
• Manage complex calendars, coordinating priorities across multiple stakeholders with precision and foresight.
• Orchestrate travel arrangements and meticulously plan and execute meetings, including preparing agendas and necessary documentation.
• Serve as an information and communication manager, reviewing and analyzing incoming communications to determine significance and facilitate distribution.
• Oversee general office duties, including supply ordering, maintaining robust records management systems, and performing basic bookkeeping.
• Review and process various documents such as invoices, reports, memos, and financial statements.

Skills

Executive support

Calendar management

Communication

Time management

Confidentiality

Organization

Independent work

Prioritization

Education

High school diploma or GED

Tools

MS Office

Job description

Aquent is partnering with a global leader in technology, a company renowned for its innovation and commitment to shaping the future. This organization drives advancements across various sectors, impacting millions worldwide through its cutting-edge solutions and collaborative environment. We are seeking exceptional talent to join their dynamic team and contribute to their ongoing success.

Are you ready to be the linchpin of executive efficiency and organizational flow? We are searching for a highly skilled and proactive administrative professional to step into a pivotal role, directly impacting the productivity and operational effectiveness of senior leaders. This isn’t just about managing schedules; it’s about orchestrating success, anticipating needs, and ensuring seamless operations in a fast-paced, cross-functional environment. Your expertise will be crucial in enabling leaders to focus on strategic initiatives, making a tangible difference in the pace and success of key projects.

Impact You’ll Make

This role is central to enhancing executive productivity and operational effectiveness. You will contribute to key initiatives by providing high-level administrative support, expertly managing complex calendars across multiple stakeholders, and coordinating priorities to ensure the team operates efficiently. Your organizational prowess will empower leaders, allowing them to navigate their demanding schedules and strategic goals with greater ease and focus.

Key Responsibilities

• Provide high-level administrative support to senior leaders, ensuring their operational effectiveness and productivity.
• Manage complex calendars, coordinating priorities across multiple stakeholders with precision and foresight.
• Orchestrate travel arrangements and meticulously plan and execute meetings, including preparing agendas and necessary documentation.
• Serve as an information and communication manager, reviewing and analyzing incoming communications to determine significance and facilitate distribution.
• Oversee general office duties, including supply ordering, maintaining robust records management systems, and performing basic bookkeeping.
• Review and process various documents such as invoices, reports, memos, and financial statements.

Must-Have Qualifications

• High school diploma or GED required.
• Minimum of 8 years of dedicated administrative support experience.
• Proven expertise in complex calendar management for multiple stakeholders.
• Extensive experience supporting senior leaders or executives in fast-paced, cross-functional environments.
• Exceptional verbal and written communication skills.
• Demonstrated ability to work independently, manage time effectively, and prioritize tasks.
• Strong organizational skills with an unwavering commitment to confidentiality.
• Proficiency in standard office applications, including word processing, spreadsheets, and presentation software.

Nice-to-Have Qualifications

• Prior experience working within a large, global technology organization.
• Familiarity with various internal tools and systems commonly used in enterprise environments.
• Strong event planning capabilities.
• Leadership and mentoring skills to provide support and constructive performance feedback.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.