Administrative Assistant 1

Aquent; Mountain View (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Subsidized health

Vision and dental plans

Paid sick leave

Retirement plan match

Aquent Gymnasium training

Job summary

Aquent Talent is seeking an organized administrative professional to support a large on-site team in Mountain View. You will help manage calendars, coordinate travel, plan meetings, and assist with procurement and day-to-day operations.

You'll support leadership across multiple offices, adapt to changing priorities, and contribute to a productive, collaborative workspace. A Bachelor's degree and MS Office proficiency are required, with 0–2 years of experience ideal.

Qualifications

• Bachelor's degree required or equivalent.
• 0–2 years of administrative support experience is ideal.
• Proficiency with Microsoft Office tools (Outlook, PowerPoint, Excel).
• Basic experience with procurement or ordering processes.

Responsibilities

• Manage complex schedules and calendars for an individual manager and provide secondary support for a broader group.
• Coordinate domestic and international travel arrangements, ensuring smooth logistics.
• Plan and execute meetings and events, from small team gatherings to larger departmental functions.
• Assist with department financial operations, including procurement and expense tracking.
• Support personnel operations and facility management, contributing to a well-organized work environment.
• Undertake special projects as assigned, demonstrating flexibility and initiative.
• Provide event support, ensuring successful execution and attendee satisfaction.
• Handle a variety of day-to-day administrative tasks and ad-hoc requests to support a large on-site team.

Skills

Calendar management

Travel coordination

Meeting planning

Procurement

Administrative support

Cross-team coordination

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

Join a leading global technology innovator that is shaping the future of digital experiences and productivity tools. This organization is at the forefront of technological advancement, driving innovation that impacts billions of users worldwide. By fostering a collaborative and fast-paced environment, they empower their teams to deliver groundbreaking solutions and maintain a culture of excellence.

Are you a highly organized and proactive individual ready to make a significant impact within a dynamic technology environment? We are seeking a dedicated professional to provide essential administrative support, playing a crucial role in ensuring the seamless operation of a large, on-site team. In this pivotal position, you will be instrumental in supporting leadership, coordinating critical activities, and managing day-to-day operations, directly contributing to the efficiency and success of key initiatives. Your ability to juggle multiple priorities and provide comprehensive support will be vital in maintaining a productive and collaborative workspace.

What You'll Do

• Manage complex schedules and calendars for an individual manager and provide secondary support for a broader group.
• Coordinate domestic and international travel arrangements, ensuring smooth logistics.
• Plan and execute meetings and events, from small team gatherings to larger departmental functions.
• Assist with department financial operations, including procurement and expense tracking.
• Support personnel operations and facility management, contributing to a well-organized work environment.
• Undertake special projects as assigned, demonstrating flexibility and initiative.
• Contribute to hardware and procurement ordering processes.
• Coordinate space and facilities needs, ensuring optimal use of resources.
• Provide event support, ensuring successful execution and attendee satisfaction.
• Handle a variety of day-to-day administrative tasks and ad-hoc requests to support a large on-site team.

What You'll Bring

• A completed Bachelor's degree.
• Prior administrative support experience in a professional environment, with 0-2 years being an ideal range.
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, and Excel.
• Basic experience with procurement or ordering processes.
• A self-starter mindset with the ability to proactively identify and address needs.
• Ability to support multiple teams and manage varying business needs simultaneously.
• Willingness and ability to work across multiple office locations as required by business needs.
• A basic understanding of the company’s mission and industry.

Nice-to-Haves

• Previous experience supporting corporate or enterprise environments.
• Strong technical aptitude and proficiency with workplace technology and productivity tools.
• Demonstrated flexibility to adapt to changing business needs and support different teams.
• Experience managing competing priorities effectively in a fast-paced, collaborative environment.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.