Executive Admin & Travel, Events & Facilities Lead

Aquent; Cupertino (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health plans

Vision plans

Dental plans

Paid sick leave

401k match

Free online training

Job summary

Aquent Talent is seeking an organized administrative professional to support senior teams in a dynamic corporate setting. You will manage calendars, coordinate facilities, handle hardware procurement, travel arrangements, and onsite office duties with discretion.

Responsibilities include planning team events, ensuring smooth operations, and collaborating with other admins to deliver seamless support. The role requires proactive, dependable, and flexible coordination across teams.

Qualifications

• At least 1 year of administrative experience in a fast-paced environment.
• Experience managing projects and events from conception to completion.
• Proven ability to manage complex calendars for multiple executives.
• Detail-oriented, able to prioritize and handle impromptu requests.
• Strong written and verbal communication with tact and discretion.
• Proactive, able to juggle multiple tasks and drive process improvements.
• Highly organized with fast response times and occasional after-hours availability.

Responsibilities

• Provide complex calendar management for multiple senior executives.
• Manage end-to-end internal hardware procurement for local teams.
• Coordinate facilities and ensure spaces run smoothly.
• Book domestic and international travel with accuracy.
• Plan and execute team off-sites and events with creativity.
• Provide onsite office support, stocking supplies and guiding guests.
• Handle assignments autonomously with confidentiality and integrity.
• Collaborate with other admins to coordinate meetings and initiatives.

Skills

Calendar management

Event planning

Executive support

Communication

Time management

Discretion

Organizational skills

Job description

Aquent Talent is seeking an organized administrative professional to support senior teams in a dynamic corporate setting. You will manage calendars, coordinate facilities, handle hardware procurement, travel arrangements, and onsite office duties with discretion.

Responsibilities include planning team events, ensuring smooth operations, and collaborating with other admins to deliver seamless support. The role requires proactive, dependable, and flexible coordination across teams.