Senior Executive Administrative Assistant & Calendar Lead

Aquent; Redmond (WA); On-site; USD 75,000 - 110,000; Full time

Job summary

Aquent is partnering with a global leader in technology to recruit an exceptional administrative professional who will support senior leaders and orchestrate critical operations.

This role goes beyond scheduling; you will manage complex calendars, coordinate priorities, arrange travel, and handle confidential information to enable leaders to focus on strategic initiatives in a fast-paced, cross-functional environment.

Qualifications

• 8+ years of dedicated administrative support experience.
• Proven expertise in complex calendar management for multiple stakeholders.
• Experience supporting senior leaders in fast-paced, cross-functional environments.
• Excellent verbal and written communication skills.
• Ability to work independently, manage time effectively, and prioritize tasks.
• Strong organizational skills with a focus on confidentiality.

Responsibilities

• Provide high-level administrative support to senior leaders, ensuring their operational effectiveness and productivity.
• Manage complex calendars, coordinating priorities across multiple stakeholders with precision and foresight.
• Orchestrate travel arrangements and meticulously plan and execute meetings, including preparing agendas and necessary documentation.
• Serve as an information and communication manager, reviewing and analyzing incoming communications to determine significance and facilitate distribution.
• Oversee general office duties, including supply ordering, maintaining robust records management systems, and performing basic bookkeeping.
• Review and process various documents such as invoices, reports, memos, and financial statements.

Skills

Executive support

Calendar management

Communication

Time management

Confidentiality

Organization

Independent work

Prioritization

Education

High school diploma or GED

Tools

MS Office

Job description

Aquent is partnering with a global leader in technology to recruit an exceptional administrative professional who will support senior leaders and orchestrate critical operations.

This role goes beyond scheduling; you will manage complex calendars, coordinate priorities, arrange travel, and handle confidential information to enable leaders to focus on strategic initiatives in a fast-paced, cross-functional environment.