Administrative Assistant 1 [AQ-15004]

Aquent; Redmond (WA); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Vision and dental plans

Retirement plan with match

Paid sick leave

Free online training

Job summary

Aquent is seeking an organized administrative professional to serve as the backbone of high-volume workflows and critical operational processes in Redmond, WA. You will manage scheduling, document control, and cross-functional coordination, ensuring accurate data and compliant processes across teams.

The role emphasizes meticulous task execution, process documentation, and collaboration on complex projects within a long-term engagement at a globally recognized organization.

Qualifications

• 1–2 years of proven administrative support experience.
• Strong proficiency with common communication and productivity tools.
• Experience documenting processes and workflows.
• Ability to support high-volume operations and cross-functional teams.
• Commitment to the full 18-month duration of this engagement.

Responsibilities

• Process high-volume paper filings, including preparation, distribution, scanning, and mailing of critical documents.
• Troubleshoot printing and equipment issues.
• Triage and elevate urgent operational cases to relevant teams.
• Track, accurately update, and confirm case status within case management software.
• Generate and analyze case status reports.
• Conduct data audits and collaborate with stakeholders to maintain data integrity.
• Provide additional project and task support as needed.

Skills

Administrative support

Cross-functional work

Process documentation

High-volume operations

Scheduling

Tools

Spreadsheet software

Document processing

Job description

Join a globally recognized leader that shapes the future of technology and innovation. This organization is at the forefront of developing groundbreaking solutions that empower individuals and businesses worldwide. As an Aquent talent, you’ll have the unique opportunity to contribute to a mission-driven environment, working alongside brilliant minds to make a tangible impact on global operations, partnering with Aquent to drive success.

Are you a highly organized and proactive administrative professional ready to make a significant impact? Step into a pivotal support role where you won’t just be performing tasks; you’ll be the backbone of efficient workflows, directly contributing to the smooth execution of high-volume processes and ensuring critical operational success. Your meticulous attention to detail and ability to manage complex tasks will directly empower a team focused on vital compliance and legal processes, making a significant difference every day. You will be instrumental in managing scheduling, coordinating activities, maintaining crucial documentation, and administering essential processes. You will play a vital role in supporting high-volume operational workflows across various cross-functional teams, ensuring seamless collaboration and timely delivery of critical outcomes.

What You’ll Do

• Process high-volume paper filings, including preparation, distribution, scanning, and mailing of critical documents.
• Troubleshoot printing and equipment issues.
• Triage and elevate urgent operational cases to relevant teams.
• Track, accurately update, and confirm case status within case management software.
• Generate and analyze case status reports.
• Conduct data audits and collaborate with stakeholders to maintain data integrity.
• Provide additional project and task support as needed.

What You’ll Bring

• 1-2 years of proven administrative support experience.
• Strong proficiency with common communication and productivity tools, including spreadsheet and document processing software.
• Demonstrated experience in documenting processes.
• Ability to support high-volume operations effectively.
• Experience collaborating with cross-functional teams.
• Commitment to the full 18-month duration of this long-term engagement.

Bonus Points

• Experience in legal operations, as a legal assistant, or in a law firm or clerk role.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future.

The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Why work with AQUENT?

Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.