Geriatric & Palliative Medicine Admin Specialist

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement plan

Paid vacation & holidays

Tuition reimbursement

Parental leave

Employee assistance program

Pet insurance

On-campus fitness facility

Discount programs

Job summary

Medical College of Wisconsin is seeking an administrative professional to support faculty, APPs, and staff. You will manage calendars, coordinate meetings and travel, and prepare documents with Microsoft 365 tools, Zoom, and Teams.

Strong organizational skills and a minimum of 3 years' experience in a medical or academic setting are preferred. The role involves onboarding, credentialing, and CME activities, with opportunities to contribute to special projects and process improvement.

Qualifications

• High school diploma required.
• 3 years of administrative experience.
• Experience coordinating calendars, meetings and travel.

Responsibilities

• Coordinate and maintain calendars for faculty, APPs, and staff, and resolve scheduling conflicts.
• Provide administrative support including correspondence, reports, CVs/resumes, and promotions materials.
• Coordinate recruitment onboarding, departures, and credentialing/re-credentialing processes.
• Assist with learner rotation schedules, precepting, and CME activities.
• Prepare and proofread correspondence, reports, memoranda and other documents; use Microsoft 365, Zoom and Teams for scheduling and communication.
• Process payment requests, requisitions, invoices; order and track office supplies.
• Greet visitors, answer calls, relay inquiries, and manage mail and faxes.
• Maintain records and files; support special projects as needed.

Skills

Computers

Clerical Procedures

Customer Service

Collaboration

Microsoft 365

Workday

Zoom/Teams

Organization

Time management

Education

High school diploma

Tools

Microsoft 365 suite

Workday

Zoom/Teams

Job description

Medical College of Wisconsin is seeking an administrative professional to support faculty, APPs, and staff. You will manage calendars, coordinate meetings and travel, and prepare documents with Microsoft 365 tools, Zoom, and Teams.

Strong organizational skills and a minimum of 3 years' experience in a medical or academic setting are preferred. The role involves onboarding, credentialing, and CME activities, with opportunities to contribute to special projects and process improvement.