Administrative Assistant: Front Office & Finance Support

Civitas Senior Living; Tyler (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Tuition Reimbursement

Career Advancement Opportunities

Recognition Program

Referral Incentives

Flexible Time-Off

Job summary

Civitas Senior Living in Tyler, TX is seeking an Administrative Assistant to support the Executive Director and manage essential office functions. This role requires professionalism, a friendly demeanor with residents and guests, and accurate handling of payments and records.

You will maintain records, process invoices, and assist with accounts payable/receivable and payroll tasks while thriving in a multi-tasking office environment.

Qualifications

• Minimum 1 year in Accounts Receivable, Accounts Payable, and Payroll.
• Excellent written and oral communication capabilities.
• Respect confidentiality and demonstrate integrity, fairness, and dependability.
• Comfortable with Excel, Word, MS Office, and various computer systems.

Responsibilities

• Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols.
• Guest Relations: Greet community guests with a warm welcome, maintaining hospitality.
• Financial Responsibilities: Handle payments, ledgers, and collections; develop collection strategies when needed.
• Record Management: Keep meticulous records for residents and employees; ensure compliance with standards.
• Accounts Handling: Process invoices, distribute funds, reconcile petty cash, and other accounting tasks.
• Multitasking Mastery: Manage multiple priorities in a dynamic environment without compromising quality.

Skills

Communication

Analytical abilities

Multitasking

Attention to detail

Tools

Excel

Word

MS Office

Job description

Civitas Senior Living in Tyler, TX is seeking an Administrative Assistant to support the Executive Director and manage essential office functions. This role requires professionalism, a friendly demeanor with residents and guests, and accurate handling of payments and records.

You will maintain records, process invoices, and assist with accounts payable/receivable and payroll tasks while thriving in a multi-tasking office environment.