Administrative Assistant (TRO)

Civitas Senior Living; Austin (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Tuition reimbursement

Career advancement opportunities

Recognition program

Referral incentives

Flexible time-off

Job summary

Civitas Senior Living in Austin, TX is seeking an Administrative Assistant to support the Executive Director and manage essential office functions, ensuring accuracy and efficiency in daily operations.

The role covers front office activities, guest relations, financial tasks, record keeping, and accounts processing in a respectful, detail-oriented environment that values confidentiality and dependable teamwork.

Qualifications

• Excellent written and oral communication capabilities.
• Ethical standards: confidentiality and integrity.
• Detail-oriented with strong data entry and organizational skills.

Responsibilities

• Answer phones, transfer calls, record messages and follow customer service protocols.
• Greet guests and maintain hospitality.
• Handle payments, ledgers, and collections; develop collection strategies when needed.
• Record management for residents and employees in compliance with standards and regulations.
• Process invoices and petty cash; distribute funds as needed.
• Multitask in a dynamic office environment while maintaining accuracy.

Skills

Communication skills

Detail-oriented

Analytical abilities

Multitasking

Tools

Excel

MS Office

Word

Job description

Location: Austin (TRO), TX

Job Id:2304

# of Openings:1

Embrace Passion and Precision in Your Career as an Administrative Assistant!

At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions.

Administrative Assistant Job Profile:

• Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy.
• Guest Relations: Greet community guests with a warm welcome, maintaining our reputation for hospitality.
• Financial Responsibilities: Handle payments, ledgers, and collections diligently. Develop and coordinate collection strategies when required.
• Record Management: Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations.
• Accounts Handling: Timely and accurate processing of invoices, distribution of funds, petty cash reconciliations, and other accounting-related tasks.
• Multitasking Mastery: Work in a dynamic environment, handling multiple priorities without compromising quality.

Administrative Assistant Job Requirements:

• Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll.
• Communication Skills: Excellent written and oral communication capabilities.
• Ethical Standards: Respect confidentiality and demonstrate integrity, fairness, and dependability.
• Technical Proficiency: Comfortable with Excel, Word, MS Office, and various computer systems and online platforms.
• Analytical Abilities: Detail-oriented with strengths in mathematical reasoning, data entry, and organization.

Benefits: Elevate Your Life at Civitas Senior Living:

• Personal Growth: Tuition Reimbursement, Career Advancement Opportunities.
• Employee Perks: Recognition Program, Referral Incentives, Flexible Time-Off.

Did You Know? Civitas Senior Living is a Top Employer!

We are a Certified Great Place to Work, reflecting our commitment to excellence. Join us in making work more than "just a job" - it's a calling!

Our Mission Statement:

As a condition of employment at a Civitas Senior Living community, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Residency within the State that this Community/Location operates in is a condition of employment.