Administrative Assistant: Front Desk, Billing & Records

Civitas Senior Living; Austin (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Tuition reimbursement

Career advancement opportunities

Recognition program

Referral incentives

Flexible time-off

Job summary

Civitas Senior Living in Austin, TX is seeking an Administrative Assistant to support the Executive Director and manage essential office functions, ensuring accuracy and efficiency in daily operations.

The role covers front office activities, guest relations, financial tasks, record keeping, and accounts processing in a respectful, detail-oriented environment that values confidentiality and dependable teamwork.

Qualifications

• Excellent written and oral communication capabilities.
• Ethical standards: confidentiality and integrity.
• Detail-oriented with strong data entry and organizational skills.

Responsibilities

• Answer phones, transfer calls, record messages and follow customer service protocols.
• Greet guests and maintain hospitality.
• Handle payments, ledgers, and collections; develop collection strategies when needed.
• Record management for residents and employees in compliance with standards and regulations.
• Process invoices and petty cash; distribute funds as needed.
• Multitask in a dynamic office environment while maintaining accuracy.

Skills

Communication skills

Detail-oriented

Analytical abilities

Multitasking

Tools

Excel

MS Office

Word

Job description

Civitas Senior Living in Austin, TX is seeking an Administrative Assistant to support the Executive Director and manage essential office functions, ensuring accuracy and efficiency in daily operations.

The role covers front office activities, guest relations, financial tasks, record keeping, and accounts processing in a respectful, detail-oriented environment that values confidentiality and dependable teamwork.