Administrative Assistant

AtWork Personnel; Tyler (TX); On-site; USD 22,000 - 31,000; Full time

Job summary

AtWork Personnel in Tyler, TX is seeking an Administrative Assistant to join our team. The role runs Monday to Friday, 8am to 5pm, with pay at $19.30 per hour and weekly pay.

Responsibilities include performing administrative tasks, handling mail for three departments, preparing reports for state and federal agencies, maintaining employee records for 50+ staff across three departments, and entering time data accurately.

Qualifications

• Must have extensive knowledge of administrative duties and handle interruptions while completing tasks.
• Comprehensive knowledge of modern office methods, practices, and procedures.
• Experience with PDF software, Office, Excel and PowerPoint required.
• Ability to prioritize and switch between projects as needed.
• Ability to work independently.
• Ability to handle confidential information.
• Strong judgment and decision-making capabilities.

Responsibilities

• Perform administrative assistance as required, compose and file correspondence.
• Process, sort and distribute incoming mail for three departments; attend meetings as needed.
• Send reports to State and Federal agencies; train staff on software and policy changes; respond to website inquiries.
• Maintain employee records and enter time for 50+ employees across three departments.
• Prepare and distribute personnel forms; create requisitions and purchase orders for three departments.
• Set up annual blanket POs for recurring purchases; maintain lease and permit files.
• Identify information needs and resolve customer problems per guidelines.

Skills

Administrative duties

PDF Software

Microsoft Excel

Microsoft PowerPoint

Office

Independent work

Confidential information

Tools

Microsoft Office

PDF Software

Job description

We are looking to add an administrative assistant to add to our team in Tyler, TX! Pay - $19.30/hr with weekly pay Schedule - Monday - Friday Shift - 8am - 5pm

Responsibilities

• -Perform administrative assistance as required. Compose and file various correspondence.
• -Process, sort and distribute all incoming mail for three departments. Attend department meetings as necessary.
• -Responsible for sending reports to State and Federal agencies as required by permits. Act as department trainer for software/computer changes, policy/ordinance changes, etc. Respond to customer website questions/concerns.
• -Maintain employee records and enter time and ensure hours are correct for 50+ employees (3 departments).
• -Prepare and distribute all personnel related forms (evaluations, change of status forms, etc.) Prepare requisitions/purchase orders for 3 departments.
• -Setup annual blanket Pos for payment of recurring purchases.
• -Maintain hard copy files of all original leases and construction permits.
• -Identify services, locate information, consulting with established department personnel. Resolve customer problems with established guidelines.

Requirements

• Must possess extensive knowledge of administrative duties and be able to handle a variety of interruptions while continuing to follow through with project or routine assignments.
• Must have a comprehensive knowledge of modern office methods, practices, and procedures.
• Must have experience and extensive knowledge of PDF software, Office, Microsoft Excel, and Microsoft PowerPoint.
• Must be able to prioritize and move from one project to another as needed.
• Must be able to work independently.
• Must be able to properly handle confidential information.
• Must have the ability to establish and maintain effective working relationships with others and the ability to exercise independent judgment and make sound decisions.