Administrative Assistant: Front-Office & Project Support

Maimonides Medical Center; New York (NY); On-site; USD 58,732 - 73,415; Full time

Job summary

A prominent healthcare facility in New York is seeking an experienced Administrative Assistant to maintain a professional front-office presence and provide essential support for office operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and 5+ years of experience in a similar role. This position offers a salary range of USD $58,732 - $73,415 annually, with responsibilities including scheduling meetings, managing office supplies, and data entry.

Qualifications

• 5+ years’ experience in a similar administrative role.
• Excellent English verbal and written communication skills.
• A positive attitude and willingness to learn.

Responsibilities

• Manage office supplies, including ordering and maintaining inventory.
• Organize and schedule meetings, appointments, and coordinate travel arrangements.
• Assist in preparing and editing documents, reports, and presentations.
• File and maintain records, ensuring they are organized and easily accessible.
• Handle general office tasks such as photocopying, scanning, and faxing.
• Assist with data entry and maintain databases and support timekeeping functions.
• Support senior staff with project coordination and administrative needs.
• Maintain a professional and welcoming front-office presence for visitors.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in MS Office Suite

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Job description

A prominent healthcare facility in New York is seeking an experienced Administrative Assistant to maintain a professional front-office presence and provide essential support for office operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and 5+ years of experience in a similar role. This position offers a salary range of USD $58,732 - $73,415 annually, with responsibilities including scheduling meetings, managing office supplies, and data entry.