Operations & Administrative Coordinator

Ultimate Staffing; Lutherville (MD); On-site; USD 60,000 - 65,000; Full time

Job summary

A reputable staffing agency is seeking a detail-oriented office operations coordinator to manage communications, coordinate meetings, and support senior leaders in an investment management environment. Ideal candidates will have strong organizational skills and proficiency in Microsoft Office. This full-time role is based in Lutherville, Maryland with a competitive salary range of $60,000 - $65,000 annually. Candidates must thrive in a fast-paced and client-focused setting.

Qualifications

• Experience in a fast‑paced, client‑focused environment.
• Discretion and professionalism in handling sensitive information.

Responsibilities

• Welcome guests, manage communications, and keep schedules organized.
• Coordinate meetings, travel, and events to ensure seamless execution.
• Support expense reporting and data entry with accuracy.
• Oversee office supplies and vendor relationships.
• Provide executive-level support to senior leaders.
• Contribute to company culture by planning team events.

Skills

Organizational skills

Excellent communication skills

Proactive team player

Tech-savvy

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $65,000.00/yr

What You'll Do

• Be the hub of office operations: welcome guests, manage communications, and keep schedules organized.
• Coordinate meetings, travel, and events to ensure seamless execution.
• Support expense reporting, data entry, and other administrative processes with accuracy.
• Oversee office supplies, equipment, and vendor relationships, recommending improvements when needed.
• Provide executive-level support to senior leaders and assist with IT troubleshooting.
• Contribute to company culture by helping plan team events and maintaining internal communications.

What We're Looking For

• Bachelor's degree preferred.
• Experience in a fast‑paced, client‑focused environment.
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication skills, both written and verbal.
• A proactive, positive team player who thrives under deadlines.
• Tech‑savvy with proficiency in Microsoft Office and related tools.
• Discretion and professionalism in handling sensitive information.

Location: Towson, MD
Pay: 60,000-65,000

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Senior level

Entry level

Employment type

Full‑time

Job function

Finance

Industry

Investment Management