Front Desk Administrator

Insight Global; Miami (FL); On-site; USD 24,796 - 31,684; Full time

Job summary

A leading staffing agency in Miami seeks a motivated front desk administrative assistant as the first point of contact for clients. The role includes administrative and database support, requiring onsite work 5 days a week with a pay range of $18-23/hr based on experience. Ideal candidates should possess strong communication skills, knowledge of office procedures, and proficiency in Microsoft Office.

Qualifications

• 2-5 years of experience in administrative support.
• Professional phone etiquette.
• Ability to work cooperatively and courteously with others.

Responsibilities

• Answering phones, greeting visitors, and directing inquiries.
• Managing schedules, coordinating meetings, and preparing documents.
• Maintaining accurate records of project information, contracts, and correspondence.

Skills

Excellent communication and customer service skills

Proficient utilizing Microsoft Office programs

Ability to multi-task and work in a fast-paced environment

Knowledge of office policies, practices, and procedures

Job description

Base pay range

$18.00/hr - $23.00/hr

Description:

A motivated front desk administrative assistant who will be the first point of contact for our clients. Additionally, this position provides a broad range of administrative and database support for Management and other departments. This role will require to be onsite 5 days a week, paying $18-23/hr depending on work experience.

Desired Experience

• 2-5 years of experience in administrative support.
• Excellent communication and customer service skills, including professional phone etiquette
• Ability to work cooperatively and courteously with others
• Knowledge of office policies, practices, and procedures
• Proficient utilizing Microsoft Office programs (Outlook, Excel, Word, and PowerPoint)
• Ability to multi-task and work in a fast-paced environment

Front Desk Responsibilities

• Answering phones, greeting visitors, and directing inquiries.
• Managing schedules, coordinating meetings, and preparing documents.
• Maintaining accurate records of project information, contracts, and correspondence.
• Communicating effectively with clients, vendors, and internal staff.
• Typing, photocopying, filing, and other general office duties.
• Assisting with accounting-related tasks such as three-way invoice matching.
• Assisting with payroll-related tasks such as employee time record-keeping for the payroll department
• Ordering supplies, maintaining office equipment, and ensuring a clean and organized workspace, lobby, and coffee station.
• Providing excellent customer service to all clients and visitors.

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative and Customer Service

Industries

• Construction and Office Administration