Administrative Assistant for Early Education Programs

Acelero Learning; Pennsylvania; On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company match

Paid time off (vacation/sick)

Wellness programs

Employee assistance program

Job summary

Acelero Learning in Pennsylvania is seeking an Administrative Assistant to provide clerical and secretarial support to the Center Director and the Early Head Start Program. You will initiate and coordinate administrative policies and assist with correspondence, reports, and meetings to help run the program smoothly.

The role requires a high school diploma (AA/AS preferred), prior office experience, some travel (up to 10%), and a willingness to complete background checks and a physical exam.

Qualifications

• High school diploma required; AA/AS in business or related field preferred.
• Prior experience with office/general administration.
• Bilingual Spanish preferred.
• Physical exam and background checks are required for this position.
• Travel required locally or long-distance up to 10% of the time for work-related meetings and functions.

Responsibilities

• Uses effective organizing systems to provide administrative support to a variety of stakeholders and projects.
• Performs daily clerical duties and general admin support.
• Greets and assists visitors in a courteous and helpful manner.
• Operates as point of contact for parent inquiries and general visitors.
• Performs data entry for special ongoing projects.
• Designs and edits drafts of correspondence, reports, forms, charts, memos, and other documents as needed.
• Manages inventory of office supplies and initiates orders.
• Manages mail system and postal needs.
• Provides clerical support to other administrative assistant levels; i.e. minor word processing of a routine nature, assisting in mass mailings, typing address labels, shredding documents.
• Oversees the maintenance of manuals and forms for professional staff and ensures updates are completed in a timely manner.
• Compiles materials for the preparation, editing, and distribution of the monthly newsletter.
• Maintains the confidentiality of correspondence, documents, discussions, meetings, and calls.
• Oversees the operation of various office machines to include copier, computer, fax, phone, and mail machine.
• Attends Head Start operational staff meetings and develops meeting minutes for distribution in a timely manner.
• Coordinates record keeping and reporting.
• Facilitates in fiscal management.
• Develops systems to effectively organize information and provides it to others as needed.
• Prioritizes projects delegated by a variety of staff to accomplish tasks in the timeframe specified and at a high level of quality.

Skills

Organizational skills

Bilingual Spanish

Communication

Education

High School Diploma

AA/AS in business or related field

Tools

Word processing

Office software

Job description

Acelero Learning in Pennsylvania is seeking an Administrative Assistant to provide clerical and secretarial support to the Center Director and the Early Head Start Program. You will initiate and coordinate administrative policies and assist with correspondence, reports, and meetings to help run the program smoothly.

The role requires a high school diploma (AA/AS preferred), prior office experience, some travel (up to 10%), and a willingness to complete background checks and a physical exam.